12-29-1-PB

ACTA IMEKO
December 2011, issue 0, 2 − 3

www.imeko.org

ACTA IMEKO | www.imeko.org December 2011 | issue 0 | 1

Instructions for Authors

Paul P. L. Regtien
1

1
Measurement Science Consultancy, Julia Culpstraat 66, 7558JB Hengelo, The Netherlands

Keywords: Journal; template; IMEKO; Microsoft Word

Citation: Paul P.L. Regtien, Instructions for Authors, Acta IMEKO, no. 0, December 2011, pp. 2-3, identifier:10.3345/acta.imeko.4530

Editor: Paul Regtien, Measurement Science Consultancy, The Netherlands

Received December 28, 2011; In final form December 29, 2011; Published December 30, 2011

unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited

Funding: This work was supported by Measurement Science Consultancy, The Netherlands

Corresponding author: Paul P. L. Regtien, e-mail: paul@regtien.net

1. INTRODUCTION

This paper describes how a new article can be submitted

from Acta IMEKO’s website. Authors can track their

submission, resubmit revised papers, communicate with the

editors and support the editorial process including

copyediting and proofreading.

2. A NEW SUBMISSION

To register with the Journal System, open the website

http://acta.imeko.org/index.php/acta-imeko/index

and go to REGISTER. If you don’t have a user account,

fill in the form, otherwise enter your username and password.

Then click the REGISTER button near the end of the page.

You arrive at the Acta IMEKO page USER HOME. Under

ACTA IMEKO select your role: “» Author”. Here you see

your current submissions and the status (when applicable).

For a new submission, click on “CLICK HERE” under

“start a new submission”, and you arrive at the page Step 1:

Starting the Submission. In “Section” select “Article”, and go

to the 4-point checklist. Check all four after reading.

In the 4th button, you see a link “Author Guidelines”

pointing to the Template. Download this template, which

contains all further instruction for the layout of your paper.

Check the Copyright Notice.

You can enter a message for the Editor, when you like.

Press “save and continue”, and you arrive at the next page

Step 2: Enter Metadata. In this page you can enter the META

data of the paper. Title and Abstract are required fields.

When done, click “save and continue”, and you arrive at the

next page: “Step 3. Uploading the Submission”. In this page

you can upload your submission and in the next one “Step 4.

Uploading supplementary files” you can upload additional

files if necessary. The next step is “Step 5. Confirming the

Submission”. When finished, you receive an

acknowledgement of your submission by email. You can

view all your running submissions and their status by

clicking the button “Active submissions”.

Your submission is assigned to a Section Editor. The

Section Editor invites reviewers. Reviewers who have

accepted to review upload their review reports together with a

recommendation. The Section Editor sends the Editor’s

decision to the author, together with the reviewer’s reports.

The following decisions can be made:

1) accept submission > the paper enters the final stages
of the submission process

2) revisions required > the paper is accepted provided
the author complies with the recommendations of

the reviewers and Editor

3) resubmit for review > the paper is not suitable for
publication in this form, but can be resubmitted after

major revisions

4) decline submission.

3. TRACKING YOUR SUBMISSION(S)

“» Author”. Here you see a list of your submissions and their

The paper contains instructions for authors of articles for Acta Acta IMEKO. It can be used as template for new submissions. Authors

are encouraged to follow the instructions as described in this template file to produce their manuscript. This abstract should be

composed in a way suitable for publication in the abstract section of electronic journals, and should state concisely what it is written in

the paper. Important items are the aim of the research, the basic method and the major achievement (also numerically, when

applicable). The length should not exceed 200 words.

ACTA IMEKO | www.imeko.org December 2011 | issue 0 | 2

status. Click on the name of the submission to view the

details.

4. RESUBMISSION OF A REVISED PAPER

When the recommendation is “revisions required”, the

author is asked to make revisions based on the comments of

the reviewers, and to upload the revised paper.

When the recommendation is “resubmit for review”, the

author is asked to revise the paper (usually major revisions

concerning the structure, missing material, expansion of the

theory, incomplete experimental results).

Resubmission follows the same procedure as the first

submission. The resubmission is again peer reviewed, by

either the same or different reviewers.

5. PROCESSING YOUR ACCEPTED SUBMISSION

Once your paper has been accepted, the author can take

part in the copyedit, the layout and the proofreading process.

Copyedit.

The editor will do a first copyedit. You receive a request

to review your submission after the first copyedit step by the

editor. Follow the instructions in this request:

1. Click on the Submission URL.

2. Log into the Journal; you are directed to the author

home page (Active submissions), where you can see which

paper is in the editing phase. Click “IN EDITING” of the

paper you want to copyedit.

The editing page has three submenus: SUMMARY,

REVIEW and EDITING. When you are not in the EDITING

submenu already, click EDITING. Click on the File that

appears in Step 1 of the Copyediting box.

3. Open the downloaded submission.

4. Review the text, including copyediting proposals and

Author Queries. When needed, read copyedit instructions in

this window. Click “Copyedit Comments” to add comments

in the box and, when finished, press “Save and email”. The

editor receives your copyedit comments by email.

5. Make any copyediting changes that would further

improve the text.

6. When completed, upload the file in Step 2.

7. Click on METADATA to check indexing information

for completeness and accuracy.

8. Send the COMPLETE email to the editor and

copyeditor by clicking on the envelope just below

COMPLETE in the Copyediting window.

Layout.

When the Editor asks you to prove the layout, follow the

same procedure:

Click IN EDITING of the paper you want to check the

layout.

View the proof.

When corrections are necessary, click “Layout

comments”, insert comments in the box and, when finished,

press “Save and email”. The editor receives your layout

comments by email.

Proofreading.

When the Editor asks for proofreading by the author,

follow the same procedure:

Click “IN EDITING” of the paper you want to proofread.

Read proofing instructions.

When corrections are necessary, click “Proofreading

Corrections”, insert corrections in the box and, when

finished, press “Save and email”. The editor receives your

proofread corrections by email.

When the submission has passed all the post-editing steps,

the paper is released for publication. The author is informed

about this action.