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American Journal of  
Geospatial Technology (AJGT)

Web-based Faculty Development Management System
Naomi A. Bajao1*, Gennylou P. Nuñez1, Shaina Mae M. Bontia1, Kevin Vincent C. Montecillo1

Volume 2 Issue 1, Year 2023
ISSN: 2833-8006 (Online)

DOI: https://doi.org/10.54536/ajgt.v2i1.1425
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Article Information ABSTRACT

Received: March 22, 2023

Accepted: April 01, 2023

Published: April 06, 2023

As the world kicks back from the aftermath of  the COVID-19 pandemic, educational 
institutions have thus embraced the significant contribution of  digitization in their day-to-
day operations. As a university, Cebu Technological University Tuburan Campus had also 
implemented hybrid transactions, providing digital measures to most of  its processes 
including delivery of  instructions, students information systems as well as biometric daily 
time record. This project was developed to provide a database for faculty profile which is 
responsive to the professional growth of  faculty members in order to provide ready 
reference where needed like organizational changes, among others. The system was built us-
ing PHP, HTML, CSS, Bootstrap, JavaScript, and MySQL. Upon testing, the web-based fac-
ulty development management system was able to accept faculty registration, handle profile 
enhancement by individual faculty users as well as output reports according to pre-specified 
keyword such as subjects handled, designations, academic rank and educational background. 
Further improvements of  the system were also noted like research expertise matching for 
the purposes of  peer reviews and references for consultancy and expert opinions.

Keywords
Web Application, Information, 
Faculty Profiling, Professional 
Growth

1 Cebu Technological University Tuburan Campus, Philippines 
* Corresponding author’s e-mail: naomi.bajao@ctu.edu.ph

INTRODUCTION
The rapid advancement of  technology has helped a lot 
to the progress of  many industries. However, others are 
still left behind in adapting the new methods that can 
make work easier and secure. Previously, departments 
implemented the profiling of  instructors or teachers 
manually, and kept in a hard copy. This kind of  practice 
has encountered several issues that greatly affect the 
possibility that the data will be lost in events of  physical 
damages and also time consuming. Based on the report 
of  the Technology Needs Assessment that we conducted, 
a respondent from Putat National High School stated 
that a profiling that is done manually is time-consuming, 
and that it would be great if  they have an application 
for the profiling process. A respondent from Ireneo V. 
Diamante National High School also stated that manual 
profiling will consume a lot of  time, and documents are 
prone to physical damages. Another respondent from the 
CAS Department of  Cebu Technological University has 
stated the current system for the profiling, can consume 
a lot of  time, especially when updating the profile of  an 
instructor.

LITERATURE REVIEW
A study by Morales et al (2020) entitled “ Teacher Profiling 
System for Novaliches High School’’ the study used the 
Systems Development Life Cycle (SDLC) method to 
study how the system would work, determine the users’ 
needs, and recommend a solution of  fast and accurate in 
profiling process. Flowchart, ERD, and UML were used 
to represent the system’s data flow. Sotto et al (2020) titled 
“Proposed Profiling System Teacher at Cielito Zamora 
High School ‘’ used Quantitative research to design the 

system. The data were stored and organized in a database 
that can be updated, thereby making the information 
accurate and secure of  the teachers. To lessen the problem 
regarding in loads of  papers, the researchers used the 
systems development life cycle waterfall method as the 
framework of  defining tasks and creating performed at 
each step in the software development process inorder 
to  improve the security of  storing data of  information in 
the study “Profiling System in Bigkis Pagkakaisa Ancop 
Canada Homes.” by Villamor et al (2020). Susilowati et 
al (2018) entitled “Using Profile Matching Method to 
Employee Position Movement’’ used a Waterfall Method 
to identify and gather all the requirements inorder to 
determine the result in Profile Matching process, it 
can be a process of  comparing select the individual’s 
competence in job competency and performances. The 
system is designed to improve the profiling process of  
each individual by storing information securely. The 
implementation of  these technologies and the methods 
has led to the development of  an efficient and a reliable 
system. Huang (2019) undertook a thorough analysis of  
the literature to better understand faculty productivity in 
higher education, and he established a research agenda 
for the future. The study looked at 106 papers from 
1990 to 2017 that covered a wide range of  fields and 
research designs. The study discovered that individual 
characteristics such as age, gender, and discipline, as well 
as contextual factors such as institutional regulations, 
resources, and culture, impact faculty output. The author 
also found numerous elements that improve teacher 
productivity, including as mentorship, cooperation, and 
work-life balance assistance. Li and Lu’s (2021) research, 
on the other hand, sought to provide a mechanism for 

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Am. J. Geo Spat. Technol. 1(2) 1-6, 2023

university professor profile based on citation networks. 
The authors employed network analysis to discover 
significant markers of  research impact, cooperation, 
and interdisciplinary research by analyzing the citation 
networks of  faculty members at a Chinese institution. 
According to the study, faculty members with more 
citations had better academic ranks, greater teaching 
experience, and more research partnerships. Faculty 
members with more diversified citation sources are more 
likely to collaborate on interdisciplinary research. 
The researchers of  this study developed a faculty 
development management system, a web application 
that will help the faculty members in updating their 
information easily, expertise, add the achievements that 
they have made along the way, and update the seminars 
that they have attended. The aim of  this study was to put 

an end to traditional and manual methods of  profiling and 
develop a web application with a database that displays 
the profile of  an instructor from a faculty with his/her 
achievements, and seminars that has attended.

MATERIALS AND METHODS
The system was developed using the agile methodology, 
which is a successive development technique that flows 
like an agile model through all phases of  the project.  
It flows as follows: analyze and acquire all the specific 
requirements such as the functions and features of  the 
project, Creating the Design of  the system , Development 
of  all the gathered requirements and design of  the project, 
then the Testing if  it’s functional or have some errors, and 
lastly the Deploying of   the created system. 

Figure 1: System Flowchart

Figure 1 shows the system flowchart of  the project. 
When the user opens the website, he/she will be directed 
to the Login page but if  the user doesn’t have an account, 
he/she will need to register and then back to log in in 
order to access the website. If  the user is not a faculty or 
an admin, he/she will be going to the browse page only 
to search faculty. But if   the user is a faculty, he/she will 
be directed to the profile page in which the faculty has to 
manage his/her profile and also can upload certificates of  
seminar, etc. And if  the user is an admin, he/she will be 
directed to a dashboard page wherein the admin can see 
the lists of  users, and can monitor faculty’s information 
and also the administrator can generate reports about the 
certification of  seminars of  the faculty. And if  the users 
are done, he/she can log out of  the website.
Figure 2 shows the use case diagram of  the proposed 
system. Users can manage profile, add subject, add 
designation, upload certificates and can log in. The 
administrator can log in , search, add users, view reports, 
view designation, and view training & seminars. The 
guest can login and search faculty. Figure 2: Use Case Diagram

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Figure 3 shows the profile page of  the faculty wherein 
they can add or edit their information . Whether he/
she can upload a picture to his/her profile . He/She can 

view all the information that he/she input because it will 
display here in the profile page area.

Figure 3: Faculty Profile Page

Figure 4 shows the designation page of  the faculty wherein 
the faculty can add new positions. He/she can also edit/

remove the information that he/she has input. He/she can 
review all the displayed  information of  his/her designation

Figure 4: Faculty Designation Page

Figure 5 shows the subject page where the faculty can add 
new subjects. He can also review all of  his/her handled 
subjects. And also he/she can edit or  remove the subject 
handled if  he/she wants to delete.
Figure 6 shows the Trainings/Seminars of  the uploaded 

faculty certificates , it will appear here. He/she can review 
who the sponsors of  the seminar that they had attended 
and the number of  hours and also he/she can remove the 
certificate that he/she uploaded if  he/she want.

Figure 5: Faculty Subject Page

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Figure 5: Faculty Training/Seminars Page

RESULTS AND DISCUSSION
System Software Specifications
Table 1 shows all the Software Used in the Development 
of  the System. The Operating system, Bootstrap/Text 
Editor helps to develop the system of  the researchers. 
The operating system is the foundation upon which all 
other software is installed and runs. Bootstrap includes 
HTML,sublime text and CSS based design templates for 

typography, forms, buttons, tables, navigation, modals, 
image carousels and many others, as well as optional 
JavaScript plugins. XAMPP allows the developer to create 
a local web server environment.
Table 2 shows the list of  test cases used to evaluate the 
performance of  the system. It includes the modules of  
Admin, Faculty and Guest side.

Table 1: Software Specifications
Software Version Description

Operating System Windows 10-64-bit It manages the hardware and software resources of  a computer. 
It is the foundation upon which all other software is installed and 
runs.

Bootstrap/ Text Editors 4 A free front-end framework for faster and easier web 
developmentBootstrap includes HTML,sublime text and CSS 
based design templates for typography, forms, buttons, tables, 
navigation, modals, image carousels and many other, as well as 
optional JavaScript plugins

XAMPP 3.3 A web server, a database management system, and scripting 
languages. XAMPP stands for Cross-Platform (X), Apache (A), 
MariaDB (M), PHP (P), and Perl (P).

Table 2 : Test Case
Module Function Expected Result
Admin Log in -Prompt login information for a successful login

-Should prompt access denied for empty or wrong access inputs

View Record Summary -Should display records or information of  the faculty members and 
also can view the list of  visitors and view summary of  every subject, 
designation and certifications.

Edit/Remove 
Designation or Subjects

-Should be able to edit/remove whether in  designation and subjects

Add User -Be able to to add and create account of  the faculty
Search Faculty -Be able to search information about the faculty.

Faculty Log In -Prompt login information for a successful login
-Should prompt access denied for empty or wrong access inputs

ManageProfile
Information

-Be able to edit his/her profile subject/designation
-Should upload his/her profile achievements/certificates
-Should update profile information

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Table 3 : User Acceptance Test Result
Module Function Expected Result Pass Fail Remarks
Admin Login -Should prompt incorrect username/password and 

username/password required if  the field is empty.        
✔ Good

View RecordFaculty 
and lists of    Guest

-Should display record or list of  the faculty and users
-Should be able to view the lists of  guests

✔ Good

Search record -Be able to search the information of  the faculty ✔ Good
Edit/Remove -Be able to remove the role of  the faculty ✔ Good

Faculty Login -Should prompt incorrect username/password and 
username/password required if  the field is empty.

✔ Good

Manage Profile &   
Certification

-Should be able to add and update profile information 
whether his/her designation or subject
-should upload his/her certificates about seminars, etc

✔ Good

Guest Login -Should prompt incorrect username/password and 
username/password required if  the field is empty.                                     

✔ Good

Search faculty Can search and view faculty using keywords ✔ Good

Upload Certifications -Be able to upload certifications of  seminars.
Guest Log In -Prompt login information for a successful login

-Should prompt access denied for empty or wrong access inputs
Search Faculty -Can view only the faculty by searching .

Table 3 shows the user acceptance test results for the 
admin, faculty, and guests. All the tests listed in the 
table have passed, indicating that the system meets the 
requirements and expectations of  the users.

Table 4 appeared that the data consisted of  responses to 
a survey that was given to 7 individuals, with 4 identified 
as faculty, 3 as a visitor. Then after the survey, the data 
suggested that the majority of  respondents had  their 

Table 4: Usability Survey Result
User# Role /Job Title Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8 Q9 Q10
1 Faculty 5 4 5 4 4 4 4 5 5 5
2 Faculty 4 4 4 4 5 4 4 4 4 4
3 Student /Guest 5 5 5 5 5 3 5 5 5 5
4 Faculty 5 4 5 4 5 5 5 5 5 5
5 Faculty 4 4 4 4 5 3 4 4 3 4
6 Staff/Guest 4 4 5 4 5 5 5 5 4 4
7 Student /Guest 4 5 5 4 5 5 5 4 5 5
Average: 4.2 4.3 4.4 4.3 4.5 4. 4.3 4.3 4.2 4.2

 Average Equivalent:
 1  Unable to perform task (1.00 – 1.30)
 2  Unable to complete task (1.31 – 2.60)
 3  Task completed with significant error(s) (2.61 – 3.40)
 4  Task completed with minimal error(s) (3.41 – 4.20)
 5  Task completed correctly (4.21-5.00)

positive feedback on the questions given. As a result, it 
was considered that the task was completed correctly. 
However, it could be seen that question 6 had the lowest 
average which was considered as tasks were completed 
with some minimal errors to improve. 

CONCLUSION
The web-based faculty development management system 

was proven and tested that were found reliable in profiling 
the faculty. The system’s storing the information of  the 
instructors and providing a platform for generating faculty 
members’ portfolios helped the system to achieve the 
main objectives.  It will be used for improving the profiling 
process of  instructors in a faculty, through displaying and 
letting the faculty members update their own data in the 
web application such as expertise, achievements, and 

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seminars that he/she has attended. This system will be 
useful for the faculty/instructors in Cebu Technological 
University - Tuburan Campus specifically in the Bachelor 
of  Science in  Information Technology Department.

Acknowledgement
The researchers wish to extend their gratitude to Cebu 
Technological University Tuburan Campus Information 
Technology Department for the allowing the conduct 
of  this study as well as the testing of  the system in the 
university.

REFERENCES ___
Gao, L., & Zhang, J. (2019). Analyzing the research 

performance of  China’s social science faculty: 
A comparative study using H-index and citation 
analysis. Scientometrics, 120(2), 667-684. https://doi.
org/10.1007/s11192-019-03084-7

Huang, Y. (2019). Understanding faculty productivity 
in higher education: A systematic review and future 
research agenda. Review of  Educational Research, 89(6), 
914-952. https://doi.org/10.3102/0034654319867206

Li, L., & Lu, X. (2021). University faculty profiling using 
citation networks. Journal of  Informetrics, 15(1), 101157. 
https://doi.org/10.1016/j.joi.2020.101157

Morales, A., Daquiaog, J., Ramos, E., Vila, S., Garsula, 

W., & Adovas, A. (2020). Teacher Profiling System for 
Novaliches High School. Ascendens Asia Singapore 
– Bestlink College of  the Philippines. Journal of  
Multidisciplinary Research, 2.

O’Brien, R. L., & Stewart, J. (2018). Faculty profiles in 
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doi.org/10.1080/00221546.2017.1332903

Sotto, E., Baltazar, M., Soriano, W., Samson, R., & 
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Susilowati, T., Anggraeni, E. Y., Fauzi, W. A., Handayani, 
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Villamor, M., Barcelona, J., Morante, M., Longalong III, 
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Zare-Farashbandi, F., Ghazinoory, S., & Yousefi-Nooraie, 
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