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Available online at ajdhs.com 

Asian Journal of Dental and Health Sciences 
Open Access to Dental and Medical Research 

Copyright  © 2024 The  Author(s): This is an open-access article distributed under the terms of the CC BY-NC 4.0 
which permits unrestricted use, distribution, and reproduction in any medium for non-commercial use provided 

the original author and source are credited  

 

 

Dentaltrack web-based application in managing dental health laboratory 
tools and materials 

Rini Widiyastuti 1, Bimo Gigih Sasongko 1, Tedi Purnama 1*, Eliati Sri Suharja 2 

1 Department of Dental Health, Health Polytechnic of Jakarta I, Jakarta, Indonesia 

2 Department of Dental Health, Health Polytechnic of Tasikmalaya, Indonesia 

Article Info: 
_____________________________________________ 
Article History: 

Received   02 Oct 2024     
Reviewed  08 Nov 2024 
Accepted   29 Nov 2024 
Published 15 Dec 2024 

_____________________________________________ 
Cite this article as:  

Widiyastuti R, Sasongko BG, Purnama T, Sri 
Suharja E, Dentaltrack web-based 
application in managing dental health 
laboratory tools and materials, Asian Journal 
of Dental and Health Sciences. 2024; 4(3):68-
72                                                                   

DOI: http://dx.doi.org/10.22270/ajdhs.v4i4.105                

Abstract 
_________________________________________________________________________________________________________________ 
Practice consumables are materials or goods that can only be used once or several times. Dental 
Health Education Laboratories in Indonesia still do not have a good system in managing the practice 
tools and materials used in their operations and are carried out manually, resulting in frequent 
stockouts. A web-based dental health laboratory practice tool and material management application 
is an information system designed to overcome problems and improve the quality of practice tool 
and material management in dental health education laboratories. Objective: The study aims to 
develop a web-based dental health laboratory practice tool and material management application 
and implement a web-based dental health laboratory practice tool and material management 
application in the Dental Health Department. This research method uses the RAD (Rapid Application 
Development) method for the reason of shortening the system processing time and with UML 
(Unified Modeling Language) as its development tool. While the application itself is made using the 
PHP & MySQL programming languages and Ajax to help the automatic data retrieval process. This 
study produces a web-based Dentaltrack application that is able to integrate all parts of the dental 
health education laboratory service so that it can increase the effectiveness of services to dental 
health students. 

Keywords: Dentaltrack, application, managing, dental health, laboratory 

*Address for Correspondence:   

Tedi Purnama, Department of Dental Health, Health Polytechnic of Jakarta I, Jakarta, Indonesia. 

 

INTRODUCTION  

The role of laboratories in the world of education greatly 
supports the teaching and learning process, so that it can 
improve student achievement. Problems that are often 
encountered in laboratory learning are laboratory 
management, namely procurement, use, and 
maintenance. The concept of laboratory management 
consists of activities to regulate, maintain and pay 
attention to the safety of laboratory users supported by 
laboratory management officers who have an 
understanding and work skills in the laboratory 
according to regulations.1–3 

Poor management of educational laboratories will result 
in the procurement of tools and materials that are not in 
accordance with their intended use. The inaccuracy of 
the tools and materials that come with what is needed as 
well as errors in operating the tools and improper 
maintenance processes are part of the problems in the 
laboratory, besides the very expensive price of 
laboratory equipment is one of the factors for 
implementing good management. Inventory activities 
aim to reduce the occurrence of loss and misuse, reduce 
operational costs, optimize work processes and results, 
improve work quality, minimize the risk of loss, damage, 

breakage, prevent excessive use, improve laboratory 
cooperation, support the creation of safe conditions, 
therefore it is necessary to regulate the use, storage, data 
collection, and security of equipment in the laboratory.4–

6 

Recording that has been done so far in the administration 
and operational processing of dental health laboratories, 
such as drug and material data using manual methods 
with ledgers and paper, so that it can result in data in the 
laboratory being lost or damaged and causing the 
required data information to be lost and less accurate. 
This causes low quality of service. With the presence of 
information technology, clinical services will be more 
effective and efficient.7,8 

Researchers developed an Inventory Application, a tool 
designed to streamline and simplify the process of 
recording and inventorying supplies, medicines, 
consumables, and laboratory equipment. The application 
is named Dentaltrack: Inventory Application for 
Requests and Borrowing Goods, with the hope that this 
application will be the latest solution that allows 
automatic electronic data processing. With the support of 
the Educational Laboratory Staff as administrators and 
lecturers and students as users, this application brings 

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Widiyastuti et al                                                                                                                         Asian Journal of Dental and Health Sciences. 2024; 4(4):68-72 

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positive changes in inventory management in the Dental 
Health Department Laboratory environment. 

METHOD AND MATERIAL  

In this study, there are two methods of data collection 
techniques, namely data collection techniques and 
software development in collecting data in the following 
studies: 

A. Data Collection Techniques 

1. Observation Technique 

Collecting data by directly observing the Dental Health 
education laboratory of the Jakarta I Health Polytechnic 
to obtain information about the management data 
collection system, services and administration used 
previously and what is needed for the convenience of 
obtaining fast data. 

2. Interview Technique 

Data collection is carried out by direct question and 
answer with the Head of the Dental Health Department, 
Head of the laboratory unit, Lecturers, Educational 
Laboratory Officers and students in order to obtain data 
and find the information needed. 

3. Literature Study  

Studying using various reference sources using books, 
journals and information from websites to obtain 
theories related to the study 

B. Development Stages 

Software This stage is based on the waterfall method 
which makes it easier to develop this information system. 

RESULT AND DISCUSSION 

System Development Method in developing this 
inventory information system, the researcher used the 
System Development Live Cycle development method or 
system development life cycle. The model that the 
researcher used is the waterfall model because the form 
of the model allows researchers to complete one stage of 
development before proceeding to the next stage. This 
makes it easier for researchers to develop the system 
because of the limitations of researchers who are more 
familiar with the model and do not meet the 
requirements of other models, prototypes that require a 
long time and continuous communication with users and 
RAD which requires a development team to work on 
various system components.9,10 

This stage is the stage where researchers create process 
designs, database designs, and interface designs based on 
the results of the research analysis stage. The main 
display consists of several main menus on the menu bar 
which is a series of integrated menus, related to each 
other. The application menus are as follows: 

1. Home 

Contains a graphic display of information on requests, 
inventory, incoming and outgoing transactions, and user 
information that will change automatically every time 
there is input. Users will see an overview of important 
information such as the latest material requests and 
ongoing tool loans. Admins can access administrative 
functions, while users can view the status of their 
requests and loans

 

 

 Figure 1: Home page on the dentaltrack website  

 

 



Widiyastuti et al                                                                                                                         Asian Journal of Dental and Health Sciences. 2024; 4(4):68-72 

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2. Master Data 

Contains the master data input menu from the 
Dentaltrack application such as Goods Data, Type of 
Goods, and Units which can only be accessed by the 
Admin. 

1. Item Data 

Contains a menu for inputting item data that will be 
displayed in the dentaltrack application. The Item Data 
menu allows admins to manage inventory data in the 
laboratory. This includes adding, editing, or deleting 
items. Admins can add information such as item name, 
serial number (if needed), initial stock, and item category.

 

 

Figure 2: Item data on the dentaltrack website 

 

2. Item Type 

Contains an input menu for item categories such as tools, materials, media, etc. 

 

Figure 3: Item type on the dentaltrack website 

 

 



Widiyastuti et al                                                                                                                         Asian Journal of Dental and Health Sciences. 2024; 4(4):68-72 

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3. Unit 

Contains the input menu for item unit categories such as bottles, boxes, pcs, packs, sets and others. 

 

Figure 4: Unit on the dentaltrack website 

 

4. Transaction 

In this menu, the admin can see a list of incoming 
material requests. Information such as request date, 
username, and request status will be displayed. The 
admin can process the request by approving or rejecting 

it, and also update the stock of goods after the request is 
fulfilled. In this menu, the Deltaltrack Application admin 
inputs incoming receipts of inventory goods from various 
receipt sources based on the delivery note or invoice 
received. The list of incoming goods that have been input 
will appear on this menu page.

 

 

Figure 5: Transaction on the dentaltrack website 

 

 



Widiyastuti et al                                                                                                                         Asian Journal of Dental and Health Sciences. 2024; 4(4):68-72 

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5. Report Menu 

Contains a menu of incoming goods transfer transaction reports that can be sorted by date and month. This report can 
be downloaded in PDF or Excel format 

 

Figure 6: Report menu on the dentaltrack website 

 

CONCLUSION 

Based on the research results, it can be concluded that 
this research produces a Dentaltrack application system 
that can integrate data storage in all parts related to 
dental health education laboratory service activities so 
that it becomes a means of assisting the website-based 
laboratory equipment inventory system in the Dental 
Health Department which can be accessed by users via 
computers or smartphones. 

Acknowledgements: The authors thank to all 
participants and research assistants. 

Conflict of Interest: The authors declare that they have 
no conflict interests. 

Source of Support: Nil 

Funding: None 

Ethics Statement: Not Applicable 

Author Contributions: All authors have equal 
contribution in the preparation of manuscript and 
compilation. 

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