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22 | Vol.2 No.1, January 2021  

ISSN : 2715-2448 | E-ISSN : 2715-7199 
Vol.2 No.1 January 2021 

Buana Information Technology and Computer Sciences (BIT and CS) 

 

Application for Submission of Research Recommendations and 

Practice Work Web Based 

 
 

Shofa Shofiah Hilabi 1 

Information System, Faculty of 

Engineering and Computer Science 

Universitas Buana Perjuangan 
Karawang, Indonesia 

shofa.hilabi@ubpkarawang.ac.id 

 

Arip Solehudin 2 

Program StudyTeknik 

InformatikaFakultas Ilmu 

Komputer, Universitas 
Singaperbangsa Karawang 

arip.solehudin@staff.unsika.ac.id 

 

Syahri Susanto 3 
School of oil Technic  

Balongan Oil and Gas Academy 
Indramayu, Indonesia 
syahri28@gmail.com

  ‹β›  
Abstract — Application Submission of Recommendations 

for Research and Job Training which is often late 

hampers students who will carry out Research and 

Practical Work activities that will be carried out at 

institutions in Karawang, making students have to spend 

time visiting the Kesbangpol office where sometimes the 

completion of the letter is not clear when the completion 

completed, and also because of the head of the Office's 

signature problem. The research method used is to use the 

Waterfall method which in this method includes needs 

analysis, design, implementation, verification, and 

maintenance. Therefore it is hoped that after the design 

and recommendation system of a recommendation letter 

system / tools proposed by the author, it is useful for 

efficient time for students who will submit a 

recommendation letter for research and practical work to 

agencies in Karawang Regency and students do not have 

to go directly to the Kesbangpol office. Karawang 

Regency to submit a recommendation letter 

 

Keywoard: Applications, recommendations, research 

letters, practical work. 

 
Abstrak — Aplikasi Pengajuan Surat Rekomendasi 

Penelitian dan Kerja Praktek yang sering kali terlambat 

menghambat mahasiswa yang akan melakukan kegiatan 

Penelitian dan Kerja Praktek yang akan dilakukan di 

Instansi yang ada di Karawang, membuat mahasiswa harus 

menghabiskan waktu untuk mendatangi kantor kesbangpol 

yang mana kadang penyelesaian surat tersebut tidak jelas 

penyelesaianya kapan selesai, dan juga karena kendala 

tandatangan kepala Kantor. Metode penelitian yang 

digunakan adalah menggunakan metode Waterfall dimana 

dalam metode ini meliputi analisis kebutuhan, desain, 

implementasi, verifikasi, dan pemeliharaan. maka dari itu 

di harapkan setelah di rancangnya dan sistem rekomendasi 

sebuah sistem/tools surat rekomendasi yang di usulkan oleh 

penulis, bermanfaat mengefisiensi waktu mahasiswa yang 

akan mengajukan surat Rekomendasi penelitian dan kerja 

praktek ke Instansi yang di Kabupaten karawang dan 

Mahasiswa tidak harus mendatangi langsung kantor 

Kesbangpol Kabupaten Karawang untuk mengajukan surat 

rekomendasu. 

 

Kata kunci: Aplikasi, Rekomendasi, Surat Penelitian, 

Kerja Praktek. 

I. INTRODUCTION 

Local government has a function in serving the 

community in administrative and bureaucratic matters. Local 

governments have various Regional Work Units (SKPD) that 

carry out their main tasks for the benefit of the community. 

Regional Apparatus Work Units (SKPD) are elements of 

regional government administration that to achieve success 

need to be supported by excellent planning by the 

organization's vision and mission [1]. 

A letter of recommendation is bidding made by a certain 

leader or official that contains information about a person's 

situation based on authentic data available because the party 

concerned has asked for his interest [2]. 

One of the Karawang Regency Regional Work Units, 

namely the Office of National Unity and Politics 

(Kesbangpol) of Karawang Regency has the main task of 

assisting the Regent in carrying out regional government 

affairs based on the principle of autonomy, namely in the 

preparation and implementation of regional policies in the 

field of National Unity and Politics [3]. 

The National Unity and Political Agency also have tasks 

including collecting data on the names of the management 

structure of the secretariat address for all community 

organizations, non-governmental organizations located in 

Karawang Regency and also providing guidance for 

community organizations, non-governmental organizations 

in Karawang. 1 (one) year and Kesbangpol always takes 

action against problems that occur between Ormas and other 

parties using mediating for the sake of unity and integrity as 

well as conduciveness. 

The National Unity and Political Agency also have a duty to 

facilitate or provide letters of recommendation/introduction to 

student activities or institutions that will conduct research or 

carry out practical work. The recommendation letter will be 

shown to government agencies in Karawang, which if students 

or institutions that are going to make a recommendation letter 

must first come to the Kesbangpol office to find out what 

There are only requirements needed to submit a 

recommendation letter. The process of making a 

recommendation letter from the Kesbangpol Office is relatively 

short and easy because there is already a certain format for 

employees. however, the recommendation letter must be signed 

by the Head of Kesbangpol Karawang, which sometimes the 

head of Kesbangpol has duties outside the office so that when 

asked to sign it is quite difficult to contact and difficult to ask 

mailto:shofa.hilabi@ubpkarawang.ac.id
mailto:arip.solehudin@staff.unsika.ac.id


23 | Vol.2 No.1, January 2021  

for free time to sign recommendation letters that have been 

submitted by students or institutions. That is to save time, 

therefore researchers will create a web-based information 

system which will make it easier for students or institutions 

that will submit letters of recommendation addressed to 

government agencies located in Karawang, students or 

institutions only need to open a website which will later be 

designed by the author, in submitting a letter of 

recommendation. If a student/institution is going to submit a 

recommendation letter, the student/institution must have the 

requirements needed by Kesbang employees, including, KTP, 

KTA, a letter from the university, if a web-based information 

system has been designed, the office of national unity and 

student politics and institutions is only sufficient. Scanning 

and entering it into the system that has been designed by the 

author, then the student who will submit also lists which 

agency it is intended for, and from what date and until what 

month the student will conduct research / practical work 

activities, then if the letter has been approved by the 

employee a notification will appear in the system, and 

students just need to print the proposed recommendation 

letter for submission, to the place of the agency to be 

examined or to do practical work. 

Therefore, the author will design a "Application for 

Submission of Recommendations for Submission of 

Research and Job Training Case studies at the Office of 

National Unity and Politics of Karawang Regency" so that 

students or institutions that will make recommendation letters 

do not have to come to the office directly and it is easier and 

more efficient. time. 

II. METHOD 

The results of this study are using the Waterfall method 

wherein this method includes needs analysis, design, 

implementation, verification, and maintenance, producing 

some of the data needed by the author to design a web-based 

recommendation letter submission system, all of the research 

results are obtained by observing. directly at the place of 

researchers and interviews with several users related to 

research and data collection to achieve this research [4]. The 

following is Figure 1. Research flow 

 

 

 
Figure 1. Research flow 

 

Systems Development Methodology 

The methodology used in system development 

for the design and development of this system is the waterfall 

methodology [5]. The following is Figure 2. the stages of the 

waterfall methodology 

 

Figure 2.Stages of the waterfall methodology 

 

Several stages of the waterfall methodology, namely: 

 

1. Requirements analysis, collecting the complete 

needs then analyzed and defined the needs that must 

be met by the program to be built [6]. Data collection 

was carried out by the author through observation, 

interviews and documentation. 

2. Design, in this stage the developer will produce an 

overall system and determine the software flow to a 

detailed algorithm [5]. 

3. Implementation is the stage where the entire design 

is converted into program code. The resulting 

program code is still in the form of modules that will 

be integrated into a complete system [7]. 

4. Integration & Testing. This stage is carried out by 

combining modules that have been made and this 

testing is carried out to find out whether the software 

made is in accordance with the design and functions 

of the software [8]. 

5. Verification is the client or user tests whether the 

system is approved [9]. 

6. Operation and Maintenance, namely the installation 

and repair process of the system as approved [10]. 

 

III. RESULTS AND DISCUSSION 

The application is designed using PHP and Mysql 

database for data storage. Before entering the coding stage, the 

design and flow of the proposed system will be made. The 

following are some of the stages in System And Software 

Design: 

a. Use Case diagram 
So to illustrate the system activity that will be designed 

by the author using modeling using use case diagrams, it is 

used to find out what functions are in it, and who uses these 

functions [11]. The following is a Figure 3.Use case is the 

system recommended by the author. 



24 | Vol.2 No.1, January 2021  

 

 
Figure 3. Here is a Use case diagram of a recommended application 

 

A. Activity diagram 

Activity diagrams are used to describe various activity 

flows in a system that is being designed and how each 

flow begins [12]. The following is a Figure 4.A diagram 

of the proposed recommendation system activity. 
 

Figure 4.Activity diagram of the proposed recommendation 

system 

Figure 5. Class diagram of the recommendation system 

 

System Requirements Analysis 

System requirements analysis is used to identify new system 

requirements [14]. System requirements include user needs 

and admin needs and analysis of platform requirements. 

Application for submitting letters of recommendation. 

1. Admin page 

a. Login 

b. Agency data 

c. University data 

d. Official data 

e. Transaction data 

f. Report data 

2. Member page 

a. Registration 

b. Login 

c. Recommended data 
 

Application Implementation 

The following is an implementation of the interface on the 
initial display before entering login [15]. 

The image below will display a dashboard displaying several 

menus that can be used by the admin. Then the admin can use 

the menu as needed by the admin. 

B. Class diagram 

Class diagrams are used to explain the structure of the 

system in terms of defining the classes that will be 

made to build a system [13]. The following is Figure 

5. class diagram of the recommendation system. 
 

 

 
 

 

 

Figure 6. Here is the main admin page 

 

The image below will display a confirmation menu of the 

recommendation system process used by the admin. 
 

 
Figure 7. Here is the main admin page for system confirmation 



25 | Vol.2 No.1, January 2021  

submission 

In Figure 7. Below below will display a dashboard 

displaying several menus that can be used by the user. 

Then the user can use the menu as needed by the user. 

 
Figure 8 This is the user's main page 

The image below displays a dashboard displaying a 

recommendation menu that can be used by the user 

in submitting a recommendation letter. 

 

Figure 9. Below is the user recommendation menu page 

 
IV. CONCLUSION 

Based on the description and overall discussion, the 

application for submitting research recommendations and 

practical case study work at the National Unity and Political 

Office of Karawang Regency, conclusions can be drawn, as 

follows: 

1. To optimize the submission of recommendation letters, 

this application is made to provide more effective 

information, and students who submit recommendation 

letters at Kesbangpol can submit recommendation letters 

for more than one submission of research 

recommendation letters or practical work. 

2. Creating a web-based application of recommendation 

letters can make it easier for the admin to verify or 

validate the submission of recommendation letters so that 

students do not fill the Kesbangpol office. 

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