ACRL News Issue (B) of College & Research Libraries


86

 sh o u ld  b e m in im al an d  c h a rts o r tab le s 
avoided. T hese rep o rts may b e p relim in ary  d e ­
sc rip tio n s o f p ro g ra m s or re s e a rc h  to b e  p u b ­
lished formally at a later d ate in library literature 
(e.g., “O n lin e  Searching and C hem istry S tudents 
at Knox,” F eb ru ary  1982).

b. Reports on a rec e n t conference or workshop 
of in te r e s t to a ca d e m ic  or r e s e a rc h  lib ra ria n s  
(e.g., “Second International C onference on U ser 
E d u catio n ,” N ovem ber 1981).

c. Reasoned and inform ed speculation or com­
m en t on a relevant topic, especially if solicited by 
th e  e d it o r  o r an official A C R L  g ro u p  ( e .g ., 
“E nem ies of Books,” O ctober 1981).

d. State-of-the-art reports on a relevant topic 
(e.g., “E ducation for C om m unity College L ib rar­
ian sh ip,” S ep tem b er 1981).

e. Standards, guidelines, or recom m endations 
of an ACRL c o m m ittee o r o th e r official ACRL 
g ro u p  (e.g., “ G u id e lin e s for Two-Year C ollege 
Learning Resources P rogram s,” January & F e b ­
ruary 1982).

V. Manuscript
A u th o rs sh o u ld  s u b m it tw o c o p ie s, d o u b le ­

s p a c e d , fo llo w in g  e i t h e r  th e  U n iv e r s ity  o f 
Chicago’s Manual o f  Style or Turabian.

VI. Requests for Donations
C &R L  News may occasionally p rin t req u ests for 

th e donation of books or m aterials to libraries, 
especially foreign libraries, w hich have suffered 
extensive loss thro u g h  fire, h u rrican e, or o th e r 
n a tu ra l d isa ster. O th e r lib raries soliciting con­
tributions for o th er reasons will be refe rred  to th e 
rates for classified advertising in C & RL News.

E ditor’s Note: These guidelines were adopted by 
the C& RL N ew s E d ito ria l B o a rd  at th e  M id ­
w inter meeting on January 25, 1982. The board 
c o n s is ts  o f  J a y  K. L u c k e r  ( c h a i r ) , L i n d a  
B e a u p r é , C a t h e r i n e  R e ic h e r t, P a tricia  Glass 
S c h u m a n ,  J e a n  M. W h a l e n ,  a n d  H i r a m  L. 
Davis. ■ ■

G uidelines for E x ten d ed  
Cam pus L ib rary Services

F o r e w o r d

In January 1980, th e ACRL Standards and Ac­
creditation C o m m ittee u n d erto o k  th e review  of 
th e 13-year-old “G uidelines for L ibrary  Services 
to Extension S tu d en ts” to d e te rm in e  if a revision 
of these guidelines was appropriate. M em bership 
of th e  C o m m itte e  at th e  tim e this p ro je c t was 
first discussed included M arjorie C. D ennin, di­
recto r of learning resources, Annandale Cam pus, 
N o rth ern  Virginia C om m unity College; James T. 
Dodson, (chair), director, U niversity of Texas at 
Dallas Library; Jane G. F len er, associate d irec­
tor, U niversity of M ichigan Libraries; P e te r C. 
Haskell, director, Franklin and M arshall College 
Library; G eorge V. H odow anec, d irecto r of th e 
library, E m poria State University; Jay K. Lucker, 
d ire c to r o f lib raries, M assachusetts In s titu te  of 
T echnology; E liz a b e th  M. Salzer, lib rarian , J. 
H en ry  M eyer M emorial L ibrary of Stanford U ni­
v ersity  L ibraries; and B arbara J. W illiam s J e n ­
kins, director, South Carolina State College Li­
b ra ry . S in ce J u n e  1980, th e  fo llo w in g  m e m ­
b e rs h ip  c h a n g e s h a v e  o c c u rre d : P a tric ia  A nn 
Sacks, d ir e c to r  of lib r a r ie s , M u h le n b e rg  an d  
C edar C rest Colleges, rep laced  Jam es T. Dodson 
as chair of th e com m ittee, and Ire n e  B. Hoadley, 
director of libraries, Texas A & M U niversity, re ­
placed Jane F lener.

Following a survey of th e ACRL m em bership, 
a draft of proposed revised guidelines for library

services to extension stu d en ts was p re p a re d  and 
fu rth er responses w ere solicited. H earings w ere 
h e ld  d u rin g  th e  1981 ALA M id w in te r C o n fe r­
en ce. T h e p u b lis h e d  d raft was re v ise d  by th e  
C o m m ittee to reflect testim ony and w ritten  r e ­
sponses, and ap p ro ved  by th e  ACRL Board on 
January 26.

I n t r o d u c t i o n

Changing p attern s w ithin h igher education d u r­
ing th e last few decades have placed b ro ad er d e ­
m ands on library reso u rces and services. F o u r 
factors have n e c e ssita te d  th e  rev ie w  of lib rary  
services to extension students: th e  grow ing im ­
portance of continuing education and off-campus 
program s; th e  op en  adm issions policy at m any 
colleges and un iv ersities and th e  corresponding 
c h a n g e  in th e  s t u d e n t  b o d y ; p r o lif e r a tio n  of 
a c a d e m ic  p r o g ra m s  a n d  an  in c r e a s e  in th e  
n u m b e r of locations at w hich th ey  are offered; 
and, new technological advancem ents and the in ­
crease in th e complexity and quantity of inform a­
tional reso u rces. T h ese exogenous factors have 
called for a review  of library services on th e main 
cam puses and have n ecessitated  th e  revision of 
th e  g u idelin es of lib rary  service for co n tin u in g  
education and off cam pus services.

“G uidelines for E x tended Cam pus Library S er­
vices” supersede th e 1957 “G uidelines for Library 
Services to Extension S tu d e n ts.” The change in



87

title was made to account for both a w ider range 
of library services and an expanded concept of 
what should be included in supporting extended 
cam p u s a c a d e m ic  p ro g ra m s . T h e  r e v is e d  
guidelines apply to library services for in stitu ­
tional programs offered on campus as well as off 
cam pus, courses taken for c re d it or on a non­
c re d it basis, program s p u rsu e d  on a full tim e 
basis or as p a rt of a continuing education p ro ­
gram, courses atten d ed  in person or by means of 
electronic transm ission, or any o th er n o n trad i­
tional program which extends beyond the usual 
concept of higher education.

Because extended campus programs are charac­
terized by a high degree of diversity and subject 
to ra p id  c h a n g e , th e s e  g u id e lin e s  p ro v id e  a 
fram ew ork for developing ex te n d e d  cam pus li­
brary services w ithout being prescriptive or nor­
m ative. The six m ajor sections— P lanning, F i­
n ances, P e rso n n e l, F acilities, R eso u rces, and 
Services— articulate the necessary conditions for 
adequate services and reflect standard m anage­
m ent practices.

D e f i n i t i o n s

The phrase “extended campus library services” 
c o v ers lib r a r y  p ro g ra m s  d e s ig n e d  for n o n ­
traditional and/or continuing education students 
and faculty. The courses may be credit or non­
c r e d it, th e  s tu d e n ts  m a tr ic u la te d  or n o n ­
m a tric u la te d , fu ll-tim e  or p a rt-tim e , an d  th e  
classes taught at a main campus, branch campus, 
or off-campus location.

A s s u m p t i o n s

1) The academic library is primarily responsible 
for identifying, d ev elo p ing , and pro vid in g  r e ­
sources and services which address the informa­
tion n eed s of stu d en ts and faculty in extended 
campus programs.

2) The library’s parent institution is responsible 
for providing support which addresses the infor­
mation needs of its extended campus programs.

3) E ffe c tiv e  se rv ic e s for e x te n d e d  cam p u s 
com m unities may differ from established p rac­
tices. The requirem ents of the instructional pro­
gram rath e r than tradition should guide the li­
brary’s responses to defined needs.

P l a n n i n g
To identify the information needs of students 

and faculty in ex ten d ed cam pus program s, and 
arrange to m eet these needs, the library should:

1) Assess th e n eed s of its e x te n d e d  cam pus 
co m m unity for lib rary  reso u rces, services and 
facilities.

2) P rep are a w ritten  profile of th e ex tend ed  
com m unity’s information needs.

3) Develop a w ritten statem ent of objectives, 
including im m ediate and long-range goals, ad ­
d ressin g  th e  n e ed s and o u tlin in g  m eth o d s by 
which progress tow ard th e attain m en t of th ese 
goals can be m easured.

4) In v o lv e  a p p ro p r ia te  e x te n d e d  aca d e m ic  
community representatives, including the faculty, 
in the formation of the objectives and the regular 
evaluation of their achievem ent.

F i n a n c e s

The library should provide continuing financial 
support for addressing the needs of th e extended 
campus community. This financing should be:

1) Related to the formally-defined needs and 
demands of the instructional program.

2) Allocated on a schedule m atching the parent 
institution’s budgeting cycle.

3) Identified within the library’s budget request 
and expenditure reporting statem ents.

4) Accommodated to contractual arrangem ents 
involving external agencies, including affiliated, 
b u t independently-supported libraries.

P e r s o n n e l

Qualified library personnel should be em ployed 
to plan, im p lem e n t, and evaluate lib rary  p ro ­
grams addressing the needs of extended campus 
students and faculty. This requires:

1) Persons with the capacity and skills to id en ­
tify needs and respond to them  flexibly and crea­
tively.

2) sufficient n u m b ers to attain defined goals 
and objectives.

3) Classification, status, and salary scales for ex­
ten d ed  campus library staff that are equivalent to 
those provided for o th er library employees.

F a c i l i t i e s

T h e  lib r a r y  sh o u ld  p ro v id e  fa c ilitie s  a n d  
equipm ent sufficient in size, num ber, and scope 
to attain the objectives of th e extended campus 
programs. Examples of suitable arrangem ents in­
clude:

1) Contracts with a non-affiliated library to pro­
vide resources and/or services.

2) An off-site library office for consultations, ac­
cess to ready reference collections, online data 
base searching and interlibrary loan services.

3) Telephone consultation services and/or pair­
ing of students and faculty with a staff m em ber 
who will respond to their needs.

4) A branch library when a sufficient nu m b er of 
classes are offered at an off-site location.

R e s o u r c e s

A ccess to lib r a r y  m a te ria ls  in su fficie n t 
num ber, scope, and format (print and non-print) 
should be provided to:

1) Accommodate the students’ needs in fullfil­
ling course assignments, including requ ired and 
assigned readings and research papers.

2) Accommodate teaching needs, including the 
preparation of instructional materials and the ap­
plication of various modes of instruction.

Program s g ran tin g  associate d e g re e s should 
p ro v id e access to co llectio ns w hich m e e t th e



88

“G uidelines for Two-Year College Learning R e­
sources Program s” and th e “S tatem en t on Q uan­
t it a t i v e  S t a n d a r d s .” P ro g ra m s  g r a n tin g  b a c ­
calaureate or m aster s degrees should provide ac­
cess to collections which m eet th e standards d e ­
fined by th e “ Standards for C ollege L ib ra rie s.” 
Program s offering doctorate degrees should p ro ­
v id e  a cc e ss to c o lle c tio n s  w h ic h  m e e t th e  
standards defined by th e “Standards for U niver­
sity L ib raries.”

S e r v i c e s

The services offered students and faculty in ex­
te n d e d  cam pus program s should be designed to 
m eet effectively a w ide range of different infor­
m ation and bibliographic needs. Examples of ar­
rangem ents which may m eet these needs include:

1) R eference assistance.
2) E lectronic transm ission of information.
3) C o m p u ter-assisted bibliographic and infor­

m ation services.
4) Instruction in bibliography and th e  use of in­

form ation tools and equipm ent.
5) Assistance w ith non-print m edia and eq u ip ­

m ent.
6) R eciprocal borrow ing referrals and in te rli­

brary loan services. ■ ■

l i b r a r y  s e r v i c e  f o r  
n o n c a m p u s  s t u d e n t s

The off-cam pus site has played  an im p o rta n t 
role in attractin g  adults to college. W hile these 
students appreciate th e convenience of th e sites, 
th e y  can b e  f r u s tr a te d  by th e  lack o f c e rta in  
academ ic su p p o rt services, particularly those of 
the library.

St. J o s e p h ’s C o lle g e , N ew  York, faced  th is 
problem  at its off-campus sites in th e Levittow n 
area, lo c a te d  in N assau C o u n ty  ap p ro x im a tely  
one-half h o u r from its Branch Cam pus in Suffolk 
County. R esponding to its clear obligation to p ro ­
vid e a d e q u a te  lib ra ry  re s o u rc e s  for th e s e  s tu ­
dents, St. Jo sep h ’s tu rn e d  to th e Levittow n P u b ­
lic L ibrary for help.

T h e  “ G u id e lin e s  fo r L ib r a r y  S e rv ic e s  to  
E xten sio n /N o n cam p u s S tu d e n ts ” (C & R L  News, 
O ctober 1980, and revised in this issue) gave di­
rection and support for th e proposal m ade to the 
Levittown Public Library.

This library was ideal for two reasons: it was 
close to the sites and it had an im pressive collec­
tion in th e  academ ic p ro g ram  areas offered at 
those sites. O pen to th e  cooperative v en tu re, the 
L evittow n P ublic L ibrary signed an a g re e m e n t 
with th e college in January, 1981. According to 
this plan, St. Joseph’s students who live in Nassau

 C ounty and possess direct access cards are as­
sured an orientation to th e resources, reference 
services, and borrow ing privileges of th e library. 
In re tu rn , St. Joseph’s purchases books and jo u r­
nals to en rich  th e  h e alth  sciences collection at 
Levittown. The selection of m aterials to b e added 
is m ade by St. Jo s e p h ’s faculty after a careful 
analysis of th e collection.

The provisions of th e ag reem en t are as follows:
1) St. Joseph’s College will initially expend ap­

proxim ately $2,500 for books and subscriptions to 
jo u rn a ls  r e la tin g  to th e  c o lle g e ’s C o m m u n ity  
H e a lth  a n d  H e a lth  A d m in is tra tio n  p ro g ra m s . 
Additional expenditures in su b seq u en t years will 
be m ade to enrich th e collection.

2) The m aterials so fu n d ed  will belong to St. 
Jo sep h ’s College. Should th e  college te rm in a te  
th e ag reem en t and elect to w ithdraw  th e m ate­
rials deposited at th e public library, the library 
will make a reasonable effort to re tu rn  all library 
m aterials, b u t assum es no responsibility for r e ­
p lacem en t of missing m aterials. Journals w ould 
b e r e ta in e d  by th e  L e v itto w n  P u b lic  L ib ra ry  
while listed in th e c u rre n t Union List of Serials 
for Nassau and Suffolk.

3) These m aterials so funded will be o rd ered  
and processed by th e public library through th e 
Nassau L ib rary  System . T he p rocessing cost as­
sessed by th e Nassau Library System for these m a­
terials will b e assum ed by St. Jo se p h ’s College.

4) The books and journals will be in tersh elv ed  
with th e total library collection and will circulate 
according to established library procedures.

5) Access to th ese m aterials will be through th e 
card catalog and periodical listing.

6) S tudents who are not residents of th e L evit­
town Library D istrict b u t who are eligible for a 
card from the Nassau C ounty Public L ibrary will 
use th eir library cards after having th em  stam ped 
for d irect access at th eir hom e library. These stu ­
dents will have borrow ing privileges norm ally ex­
te n d e d  to D irect Access patrons.

7) R eference service will be available to th e 
students.

8) St. Jo s e p h ’s C o lleg e s tu d e n ts  w ill b e  ex­
p ected  to abide by all th e rules and regulations of 
th e Levittown Public Library.

9) The college will instruct its students in th e 
procedures and regulations in force at th e public 
library as well as th e specifics of this agreem ent.

10) This a g re e m e n t will b e in force for two 
years with autom atic, annual, one-year renewals, 
subject to th e option of e ith e r p a rty ’s notifying 
th e o th er in w riting of th e intention to term in ate 
th e a g re e m e n t 60 days p rio r to th e  annual r e ­
new al date. — S u b m itte d  by Thomas G. Travis 
and S. D orothy W atson, St. Joseph s College; P. 
W. M artin a n d  Ceil R oberts, L evitto w n  Public 
Library. ■■