ACRL News Issue (B) of College & Research Libraries


414 /  C&RL News

throughout the programming period films and ad­
ditional talks were scheduled in Kingston as well as 
in Providence.

However, complications soon appeared.
Security of valuable items was absolutely essen­

tial. Exhibition space in the URI Library is avail­
able in the form of a few glass cases only, providing 
no security whatsoever.

Temperature control was another important 
consideration; without the guarantee of proper 
temperature control and tight security no institu­
tion would ever allow their artifacts to be displayed 
at another institution. Therefore, the major exhibit 
had to be scheduled at the URI Fine Arts Center 
and a smaller and less costly showing at the URI L i­
brary was consequently added to the program.

Long term scheduling was necessary for the con­
tributors but impossible to manage on the tentative 
basis of a grant proposal.

Time for coordination, writing and making the 
arrangements was considerable. This was difficult 
for all the planners and consultants and I could not, 
however, obtain a guarantee from the URI Library 
that if the project were funded I would even get re­
lease time to carry the program to completion. It 
became clearer as the preliminary planning ad­
vanced that even if the planning grant were ap­
proved, the situation could easily get out of hand.

Release time difficulties, remuneration prob­
lems, lack of real support from my department and 
the slowness of the University and state bureaucra­

cies to move and to react to the inevitable altera­
tions in long-range planning (in such areas as 
scheduling and disbursement of funds, for exam­
ple) could create impossible log-jams in the few 
months between funding approval and the pro­
gram opening. Thus, though it pains me to say so, I 
must admit when the planning grant was rejected, 
I was relieved.

In retrospect, I realized why so few academic li­
braries have done this sort of public programming: 
the obstacles inherent in the university system can 
be simply overwhelming in light of all the pa­
perwork and preparations involved with obtaining 
funding even at the planning stages. In my experi­
ence, participants spent considerable amounts of 
their own time and money during the lengthy and 
involved propess of roughing out the program and 
preparing a formal grant application. Faculty con­
sultants within the University have to be convinced 
to add to their workloads with no added monetary 
compensation, and the “catch-22” of uncertainty 
of release time (made even more uncertain by the 
staff shortages prevalent nowadays) must be faced. 
And, of course, bureaucratic inertia must be over­
come or outmaneuvered.

I think a realistic approach to what one’s in­
volvement may entail could be helpful and I hope 
my experiences will serve as an example of some of 
the problems which, if unavoidable, can at least be 
identified in advance and accommodated. ■  ■

ACRL 1983/84 Budget

At its June 1983 meeting, the ACRL Board ap­
proved the 1983/84 budget. Highlights for the 
budget year include:

•the extension of the Bibliographic Liaison Proj­
ect for another year;

•the purchase of a term inal with a view to 
ACRL participation in the ALANET electronic 
mail and database program;

•the continuation of the ACRL Jobline, Fast Job 
Listing Service, and ACRL 100 Libraries Project;

•increased levels of support for ACRL commit­
tees, chapters, and sections;

•the Third ACRL National Conference in Seat­
tle;

•a preconference for the Rare Books and Manu­
scripts Section to be held in Austin, Texas;

•a balanced budget for the Continuing Educa­
tion program;

•ACRL staff support for the J. Morris Jones lead­
ership project award;

•a $3,000 subsidy to ALA Publishing to under­
write the publication costs of the next Publication 
in Librarianship Series monograph;

•support for newsletters for the Bibliographic

Instruction Section, the Rare Books and Manu­
scripts Section, and the Western European Special­
ists Section;

•a budget for Choice which exceeds $1 million 
for the first time;

•the transfer of advertising activities for C &RL 
and C&RL News to Choice with the expectation of 
increased revenues as a result;

•the offering of three NEH workshops in cooper­
ation with the Public Libraries Association during 
the next year.

The 1982/83 fiscal year showed a strong per­
formance by all ACRL programs, although the to­
tal continuing education program (revenues and 
expenses) was smaller than planned. Revenues 
were slightly under budget, but this was offset by 
significant savings achieved in expenses. ACRL 
added $42,500 and Choice added $90,300 to their 
respective fund balances.

The budget for 1983/84 is presented first in sum­
mary form and then in more detail, grouped by the 
four categories:

•membership dues and activities;
•publications;



December 1983 /  415

•conferences and workshops;
•other.

Pie charts for revenues and expenses in these cate­

gories provide a quick overview of A CRL’s pro­
jected sources and uses of funds for the 1983/84 
year. ■ ■

ACRL Summary Budget

1982/83 1982/83 1983/84
Item Budgeted Actual Budgeted

Revenues $ 1 ,4 8 2 ,1 7 6 $ 1 ,4 6 7 ,3 7 5 $ 1 ,8 0 0 ,1 0 2
Expenses 1 ,4 5 9 ,5 3 7 1 ,3 6 2 ,2 7 7 1 ,7 6 0 ,8 4 7

Net Income 22 ,6 3 9 105,098 3 9 ,2 5 5

Balance Per Books 5 6 ,6 5 7 184,020
Deferred Liabilities 3 1 2 ,4 0 0 2 5 4 ,0 0 0
Operating Balance $ 3 6 9 ,0 5 7 $ 4 3 8 ,0 2 0 $ 4 7 7 ,2 7 5

R EV EN U ES

1 2 3 4
Budgeted Actual Budgeted Difference

Activity 1982/83 1982/83 1983/84 3 - 2

Membership Dues $ 193,400 $ 202,145 $ 199,800 $ (2,345)
Publications

Choice 935,999 944,697 1,000,042 55,345
C &RL 110,225 101,917 113,199 11,282
C &RL News 74,709 78,556 84,645 6,089
Publications, In-House 18,600 19,924 20,000 76
Fast Job Listing Service 2,850 4,285 2,500 (1,785)

Subtotal $1,142,383 $1,149,379 $1,220,386 $71,007

Conferences & Workshops
National Conf., Seattle — — 200,000 200,000
Continuing Education 40,500 20,195 35,000 14,805
Preconferences 39,670 36,983 25,585 (11,398)
NEH Project* 62,423 55,213 104,731 49,518
J . Morris Jones BI Workshops — — 5,000 5,000
J. Morris Jones Leadership — — 5,000 5,000

Subtotal $ 142,593 $ 112,391 $ 375,316 $262,925

Other— Including Jobline 3,800 3,460 4,600 1,140

TO TA L $1,482,176 $1,467,375 $1,800,102 $332,727

* One-half of total grant, $209,463. Grant is for two-year project.



416 /  C &RL News

EXPEN SES

1 2 3 4
Budgeted Actual Budgeted Difference

Activity 1982/83 1982/83 1983/84 3 - 2

Membership Activities
Membership Services $ 16,901 $ 28,144 $ 25,697 $ (2,447)

*-Board & Executive Committee 5,771 8,375 2,604
*-Budget & Finance Committee 3,646 3,100 (546)

Chapters 25,073 26,306 28,410 2,104
Committees 25,773 25,933 29,311 3,378
Sections 26,730 22,740 26,410 3,670
Discussion Groups 1,134 2,355 2,409 54

Subtotal $ 95,611 $114,895 $123,712 $ 8,817

Publications
Choice 898,250 854,385 999,978 145,593
C&RL 94,245 87,399 105,200 17.801
C&RL News 104,199 89,923 106,835 16,912
Publications In-House 21,445 31,290 32,572 1,282
Books for College Lib. 7,079 1,676 1,762 86
Fast Job Listing Service 3,895 1,902 2,483 581

Subtotal $1,129,113 $1,066,575 $1,248,830 $182,255

Conferences & Workshops
National Conf., Seattle 36,064 28,027 168,776 140,749
Continuing Education 49,549 31,190 32,236 1,046
RBMS Postconference 26,627 18,032 29,063 11,031
BIS Postconference 13,650 2,946 — (2,946)
NEH Project 62,423 55,213 104,731 49,518
J. Morris Jones Leadership — 1,053 7,776 6,723
J. Morris Jones BI Workshops — — 5,000 5,000

Subtotal $ 188,313 $ 136,461 $ 347,582 $211,121

General Programs
B .I. Liaison Project 21,621 19,601 21,606 2,005
Advisory 16,670 18,122 17,880 (242)
Statistics 6,000 5,628 — (5,628)
ACRL 100 Project 518 274 317 43
Jobline 1,691 721 920 199

Subtotal $ 46,500 $ 44,346 $ 40,723 $ (3,623)

TO TA L $1,459,537** $1,362,277 $1,760,847* $398,570

* Expenses not broken out separately.
**A $40,000 budgeted reserve is not included.



December 1983 /  417

REVENUES

EXPENSES