ACRL News Issue (B) of College & Research Libraries 137 News from the Field A C Q U IS ITIO N S • An outstanding private library, rich in first editions and form erly belonging to noted Texas author and journalist Lon Tinkle, has been ac­ qu ired by th e U N I V E R S I T Y O F T e x a s AT D A LLA S, B ryce Jorden, UT-Dallas president, has announced. It is the third such notable collection acquired for the E ugene M cD erm ott Library on the UT- Dallas cam pus in re c e n t w eek s, Jo rd an said. Added earlier to the library w ere the History of Aviation Collection, formerly housed at the Uni­ versity o f Texas at Austin, and the Adm. Charles Rosendahl C o llection on the history o f lighter­ than-air aviation, formerly located in Toms River, New Jersey. Purchase o f the nearly 1 0 ,000 volume co llec­ tion from Tinkle, who is often called, ‘The Dean of Texas L e tte rs ,” was made possible through an unrestricted grant from the G eorge B. D ealey Foundation o f Dallas. Tinkle, a Dallas resident and book critic o f the D allas M orn ing N ew s, is author o f eleven books, including 13 D a y s to G lo r y : T h e S ie g e o f th e A la m o ; M r. D e: T h e L ife a n d T im e o f E. D e- G oly er; and the forthcoming M r. T exas: ] . F ra n k D o b i e , an A m e r i c a n O r ig in a l, sch e d u le d for spring pu blication by L ittle , Brow n and Com ­ pany. • T h e U p jo h n L ib r a r y o f KA LA M A ZO O C O L L E G E , Kalamazoo, Michigan, has received a gift of the portfolio set o f the Amsterdam limited edition o f John Jam es Audubon’s folio, the B ird s o f A m e r ic a . T h e donation was m ade by M rs. Merrill W. Taylor, o f Kalamazoo, in memory of her late husband. Produced in 1971 by a seven- step lithographic process on handmade rag paper, the work is the first complete reproduction o f the full elephant folio o f 435 prints originally pro­ d uced from 1 8 2 2 to 1 8 4 3 . T h e v e n tu re was undertaken jointly by the Johnson Reprint Cor­ p o ratio n and T h e a tru m O rb is T e rra r u m o f Amsterdam. T he color work for the project was done by Robert Havell, the grandson o f the per­ son who did the original color work for Audubon. The Audubon portfolio is a significant addition to the already extensive ornithological collection housed in the college’s A. M. Todd Rare Books Room. Included, in addition to a seven-volume first o cta v o e d itio n o f A u d u b on ’s B ir d s o f A m erica , produced in New York from 1840 to 1844, are works by George Edwards, Daniel G. E llio t, R ic h a rd S h a rp e , A le x a n d e r W ils o n , C h arles B o n a p a rte , Thom as B ew ick , W illiam Swainson, and John Gould. • R o b e rt E . S p ille r, d istingu ished te a ch e r, scholar, author and editor, has given his collec­ tion o f contem porary American fiction, poetry, and drama to the U N IV E R SIT Y O F DELA W ARE Library, Newark, Delaware. T he collection was assembled by Spiller to use in his teaching of a pioneer graduate course offered at the University of Pennsylvania betw een 1945 and 1967. O f the 400 v o lu m e s , m ost o f th e g r e a t nam es o f twentieth-century American literature and criti­ cism are well represented, many with his annota­ tions and in first editions. This was his working library o f primary material, almost all of which is still im portantly rep resen ted in the courses of study offered at all levels at the University of D e la w a re . E a c h book w ill b e a r a sp e cia l bookplate, and there will b e an entry placed in the public card catalog under Sp iller’s name to guide students and scholars to this collection. • A c o lle c tio n o f b o o k s, s c r e e n p la y s , and magazine articles by noted American author Ben Hecht has been acquired by the Library o f the U N I V E R S I T Y O F I L L I N O I S AT U RBA N A - C h a m p a i g n . The collection, purchased last fall from a Cana­ dian bookseller, is being cataloged and will be kept in the Rare Book Room of the library. It includes all of H echt’s first editions— with the exception o f T h e H er o o f S an ta M a r ia —plus British first editions, paperbacks, and a selection of important reprints. Mimeograph copies o f five unpublished Hecht screenplays in the purchase now bring the U IUC co llection o f his unpublished plays to fifteen, w hich, lib rarian s said, is probably th e largest such collection in American research libraries. “This is obviously the collection o f someone who had a s e r io u s , life lo n g i n t e r e s t in B e n H e cht,” said Professor R obert C arringer of the U IUC English department. “Probably every time he went on vacation he haunted all the bookstores and got these first edi­ tions one at a tim e, maybe over a period o f thirty or forty years.” C a r rin g e r said H e c h t’s e a rly books have a “shock the bourgeoisie” tradition behind them. “One o f the first editions in this group, F an taziu s M alla r e , was published in Chicago in the early teens and immediately suppressed because o f its obscenities and erotic drawings,” he said. Also in the library’s new Hecht material is the original typescript o f his Marilyn M onroe biog­ raphy. Marilyn Monroe commissioned H echt to write the biography, but by the tim e he finished it she had married Jo e DiMaggio, who didn’t like it and kept it from publication, Carringer said. 138 The manuscript leaked out and was published twice without H echt’s name, once in England and once in the United States. “Hecht is a leading figure in the development o f m odernism ,” Carringer said. “One o f these days he will be recognized as such. Anybody who does a major critical or biographical study will have to come here and use this m aterial.” Carringer credited acquisitions librarian Mari­ lyn Satterlee and associate university librarian Robert Oram with locating the collection and the money for its acquisition. • T h e L ib r a r ie s o f th e U N IV E R S IT Y O Ne b r a s k a - L i n c o l n have announced the ac­ quisition o f th e R. D. W arden C o llection of Charles Marion Russell materials. Requiring over twenty-five years to collect, this is the largest private library on the literature of Russell, “the cowboy a r t is t ,” who some b e lie v e to b e the greatest of our western artists. This extraordinary c o lle ctio n o f o v er 7 ,0 0 0 item s in clu d es first editions o f every book and pamphlet by Russell and over 1,000 periodical appearances of Russell art. There are also over 900 color prints and 142 black-and-w hite drawing rep rod u ction s; color slides; pictures of Russell, his family, and related events; scrapbooks about Russell and his family, dating from 1889; and a motion picture about Russell. This collection will be a m ajor resource for study and research by the scholars o f the univer­ sity’s C enter for Great Plains Studies. C harles M. Russell was born in St. Louis, M issou ri, in 1864 and d ied in G re a t F a lls , Montana, in 1926. Going to Montana at sixteen years of age to become a cowboy, he became a painter of scenes of cattle camps, Indians, and other frontier life. He painted about 2,500 pic­ tures, mostly with a Montana background. Ap­ proximately 100 o f his sculptured works have been cast in bronze. R. D. Warden, whose wife is a Montana legis­ lator, is a resident of Great Falls. Assessing Continuing E d u cation N eeds The ACRL Continuing Education Commit­ tee is holding an open forum entitled “What Kinds o f C o n tin u in g E d u c a tio n Do You Need?” on Sunday, June 25, 8 :30-10:30 p .m ., during the Annual C onference to hear from the membership what continuing education and staff development needs it has. After a brief overview of the activities of the commit­ tee to date, the participants will be divided into small groups to provide input to the committee’s planning process. All ACRL members are encouraged to par­ ticipate and let their views be made known. F • M e r c y C o l l e g e , D o b b s F e r r y , New York, has purchased the 38,000-volume library of Bennett College. The transaction was part of the liquidation of the assets o f the bankrupt Millbrook, New York, college. “The acquisition o f this splendid collection will be o f great benefit to Mercy C o lleg e,” Donald Grunewald, Mercy president, said. “The library not only gives Mercy a 30 percent increase over its present holdings, it will also provide a resource that can be put to use speed­ ily, since the purchase includes all of the library equipment, including stacks, shelving, microform sets o f some 150 periodical titles and a shelf-list catalog, in addition to the books,” he said. “ More im p o rtan tly ,” G runewald continued, “the purchase o f a full quality college library such as Bennett’s helps substantially to close the gap created by the rapid growth of the Mercy College student body, the increase in the number and va­ riety of programs offered, and the special de­ mands o f its extension centers. GRANTS • The U n i v e r s i t y o f N e v a d a - L a s V e g a s , Library has received a grant from the U .S. Li­ brary Services and Construction Act administered through the Nevada State Library to transcribe and edit the collected histories o f the black ex­ p erien ce in so uthern Nevada. A pproxim ately twenty histories will be edited. Additionally, this project will attem pt to de­ velop a pictorial history o f black people o f the area and to provide a depository for preservation of source documents. Copies o f edited transcripts, photographs, and documents will be placed in the W est Las Vegas Library. Selected materials will be made available to the Schomberg C enter for the Study of Black Culture, a National Endowment-supported proj­ ect of the New York Public Library. Advertisements seeking an editor-indexer for this project have been placed. • The National Commission on Libraries and Information Science (N C L IS) has awarded the L i b r a r y o f C o n g r e s s a grant o f $110,000 as partial funding of a national library bibliographic network project. The project, to be directed by the Library’s Network Development Office, will develop the concepts and specifications for a data base configuration. The project is a continuation of efforts begun at the Library of Congress in 1976 to determine the role of authority files in a network environment. During the course o f this initial study, which was also funded by N C LIS and conducted by Edwin Buchinski of the National Library of Canada, it became apparent that designers of the network system had to address authorities concurrently with the problems related to bibliographic records 139 and locations. T h e title o f the final report for this phase of the study, “Initial Considerations for a N ational N etw ork D a ta B a s e ,” r e fle c ts th e ch ange in em p h a sis. T h e r e p o r t, w ritte n by Buchinski, is being prepared for join t publication by th e LC N etw ork D e v e lo p m e n t O ffice and N C LIS. T he present project is expected to accomplish a subset o f the tasks identified in the above report. Among these are the necessary background tasks such as: (1) determining the num ber of different bibliographic rules and standards used in Ameri­ can libraries and the extent to which these rules will have to b e accom m odated in the national network, (2) determining the use o f authority files by individual institutions and the sources from which these files are derived, (3) analyzing the contributions to the N a tio n a l U nion C a ta lo g to project the number o f potential reports to the na­ tional library network union catalog and to d e­ termine w hether an automated authority control system would facilitate the creation o f the N U C, (4) determining w hether personal name authority information can be more effectively provided by an authority record or as a heading associated with a bibliographic record, (5) analyzing the rate of growth o f subsets o f the national authority file relative to the num ber of bibliographic records in th e n ation al n e tw o rk u n ion ca ta lo g , and (6) evaluating a type o f file organization to determine the effectiveness for a national library network data base. S in ce th e d esign o f th e netw ork d ata base configuration is one o f the most critical parts of the total network system, efforts are also proceed­ ing to obtain funding for certain remaining tasks which will build on the background work d e ­ scribed above to lead toward the high level de­ sign of the data base configuration. The present N C LIS grant will be used to obtain contractual support to perform the tasks listed above and to establish a bibliographic com m ittee to advise the Network Development Office during the conduct of the work. This com m ittee will be chaired by Joseph H. Howard, d irecto r o f the Library o f Congress Processing D epartm ent, since the au­ thority system o f the L ib rary will b e a m ajor component o f these efforts. • W i l l i a m V . J a c k s o n , professor of libra science at the University o f Texas, recently re­ ceived grants from two foundations and from the Department o f State. W ith a $ 1 2 ,4 9 0 grant from the National E n ­ dowment for the Humanities, Jackson will com­ plete the second edition o f L i b r a r y G u id e f o r B razilian Studies, a survey o f materials on Brazil found in American research libraries. T he Commonwealth Fund awarded the library scientist a $8,494 grant-in-aid to continue work on a monograph about endowment o f research li­ braries. T he purpose o f the study is to determine ways in which endowment provides income to re­ ry search libraries and its relationship to their total financial operations. One o f three trustees of the American Library Association’s endowment funds, Jackson has written an article on endowment for the E n cy c lo p e d ia o f L ib r a r y a n d In fo rm a tio n S ci­ en ce. Jackson also received a grant from the U .S . State Department to accept invitations to speak and serve as a consultant in five countries in the Caribbean area, including the Dominican Repub­ lic, Mexico, Costa Rica, Panama, and Venezuela. A specialist in Latin American bibliography and librarianship and in research libraries, Professor Jackson joined the UT faculty in 1976. MEETING SUMMARIES • Why would anyone get up at 5 :3 0 in t m orning, rush throu gh th e m orning ro u tin e, drive to McCarran International Airport, take the W estern flight to Los Angeles, step on a courtesy bus bound for the Airport Marriott Hotel, spend the workday in a conference room, and then re ­ verse the process at 4 p.m . to get back to Las Vegas? Simple: the California State Library spon­ sors Automation Update annually, and this year the to p ic was A u d i o - v i s u a l A u t o m a t i o n . Very jo b-related su b ject for me. So I attended the one-day program at LAX M arriott on No­ vem ber 17. “ R e g is tra tio n c o ffe e & r o lls ” en d ed w hen California State Librarian Ethel Crockett took the podium for a b rie f welcome. Liz Gibson o f the State Library has compiled a fourteen-page pam­ phlet, L ib r a r y A u to m a tio n S ta te o f th e A rt: A G e n e r a l O v e r v ie w ; w hile it was be in g passed around, she made a few b r ie f statements about it. Then the program was turned over to W es Doak, likewise o f the state library, who summarized the re c o m m e n d a tio n s fo rth c o m in g from P r o je c t M ED IA BA SE. “W h at,” you ask, "is Project M E D IA B A SE ?” In 1976, the National Commission on Libraries and Information S c ien ce created and funded a task force to develop functional specifications for a system o f b ib lio g ra p h ic co ntro l o f nonp rint media— one o f many steps in planning, develop­ ing, and im p lem enting a nationw ide network. T he p ro ject has a ten -m em b er advisory board, with a team o f four authors directed by a staff m ember o f A EC T. T he authors are charged with developing and writing draft recommendations. These have been reviewed by a num ber o f or­ ganizations and have been the su bject o f open hearings. The final recommendations are soon to be published through A EC T. T heir conclusions? According to W es Doak, no “user needs” were identified that existing systems and conventions cannot satisfy. There is no need to design a new system. Thus they recommend using existing conventions and systems, such as MARC, Library o f Congress Su bject Headings, he DDRS WAS CO-WINNER OF THE INFORMATION INDUSTRY ASSOCIATION’S 1978“PRODUCT OF THE YEAR” AWARD TH E COM PLETE R ETR O SP EC TIVE C O L L E C T IO N AND THREE A N N U A L C O L L E C T IO N S ARE NOW AVAILABLE FOR IMMEDIATE DELIVERY TH E R E TR O S P E C TIV E C O L L E C T IO N - The full texts o f 8 ,0 3 2 Declassified D ocu m en ts are contained on 1008 M icrofich e. - Original ab stracts o f the docum ents ap pear in tw o h ard cov er A b stract C atalog volum es, arranged ch ron ologically under nam es o f issuing agencies. - A single-alphabet C um ulative Subject Index to both the R etrosp ective and the 1975 Annual C ollections is contained in one h ard cover volum e. - E ach volum e con tain s a U ser’s Guide and a com prehensive Glossary o f intel­ ligence term inology. T h e d r a m a ti c in c re a se in t h e s h e e r size o f th e sy ste m m ea n s th a t th e C u m u la tiv e S u b je c t In d e x n o w lists a s u b s ta n tia l n u m b e r o f r e fe ren c e s to f o rm e rly cla ssified d o c u m e n t s o n th e s a m e su b je c ts — t h u s o f fe r in g u n iq u e n ew d e p th s o f c o v e ra g e o f so m e o f t h e m a j o r i n te r n a t i o n a l c o n flic ts a n d d i p lo m a ti c c rises o f th e p o s t W o rld W a r II p e rio d . In c lu d e d f o r th e f ir s t tim e in t h e R e tro s p e c tiv e C o lle c tio n a re sp e cia l g r o u p s o f d o c u m e n ts o n A lg e r H iss, th e R o s e n b e rg s , a n d Lee H a rv e y O sw a ld ( in c lu d in g th e d i a r y he k e p t w h ile in t h e U . S . S . R .). A lso in c lu d e d a r e d e c la ssifie d d o c u m e n t s f ro m t h e p a p e r s o f se v e ra l p r e s id e n tia l a id e s a n d a d v is o r s s u c h a s , C h e s te r B ow les, C l a r k C lif f o rd , C .D . J a c k s o n , G e n e r a l L u c iu s C lay a n d o th ers. It is im p o r ta n t t o n o te t h a t n o n e o f th e a b s tr a c t s o r m ic r o fic h e c o p ie s o f th e d o c u m e n ts c o n ta i n e d in th e 1975 o r 1976 A n n u a l C o lle c tio n s a r e in c lu d e d in th e R e tro s p e c tiv e C o lle c tio n . H o w e v e r, a ll e n tr ie s f ro m th e 1975 C u m u la tiv e S u b je c t I n d e x have b e e n m erg e d in to a c o m b in e d C u m u la tiv e S u b je c t I n d e x in t h e R e tro s p e c tiv e s et in o r d e r to p r o v id e a sin g le s o u rc e o f su b je c t a c ce ss f o r b o t h sets o f d o c u m e n ts . T H E A N N U A L C O L L E C T IO N S - T H E 1975 A N N U A L C O L L E C T I O N c o n ta i n s 1,648 d o c u m e n t s , a b s tr a c t e d o n 330 p a g e s o f 4 q u a r t e r l y C a t a lo g v o lu m e s, a n d in d ex e d u n d e r a n a v e ra g e 3.2 h e a d in g s in t h e i r c u m u la tiv e a n n u a l S u b je c t I n d e x . A lth o u g h e a rly s u b s c r ib e r s rec e iv ed f o u r q u a r t e r l y I n d e x e d v o lu m e s, th e first th re e h a v e n o w b e e n su p e rs e d e d by th e 1975 a n n u a l c u m u la tiv e v o lu m e a n d will be o m itte d fro m f u tu r e s h ip m e n t. - T H E 1976 A N N U A L C O L L E C T I O N is a v a ila b le in th r e e s e g m e n ts ( o n e d o u b l e issu e c o v e rin g J a n u a r y - J u n e , 1976, a n d tw o q u a rte rlie s ) . T h e n u m b e r o f d o c u m e n t s in c lu d e d in t h e 1976 c o lle c tio n is slig h tly g r e a t e r t h a n t h a t f o r 1975. - T H E 1977 A N N U A L C O L L E C T I O N in clu d e s f o u r A b s t r a c t C a ta lo g s a n d a 1977 C u m u la t iv e S u b je c t In d e x v o lu m e plus m ic ro fic h e c o p ie s o f t h e d o c u m e n ts th em selv es. - T H E 1978 A N N U A L C O L L E C T I O N will be s h ip p e d in q u a r t e r l y in sta llm e n ts b e g in n in g in J u ly , 1978. T H E DECLASSIFIED DOCUM ENTS REFERENCE SYSTEM Here are excerpts from the two latest reviews of D D R S … R Q .Reference and Adult Services Division,A L A ,v . 15, C h o i c e ‚ Association of College and Research no. 4, Summer, 1976. pp. 353-355. Reviewed by Michael O. Libraries, A L A , v. 13, no. 8 (October, 1976) unsigned. Shannon, Herbert Lehman College, B ronx, New York. “The catalog and separately available microfiche of the “The entire system is characterized by remarkable simpli­ documents themselves form a complete system of city of arrangement and ease of searching, and one hopes information not available elsewhere, neither indexed in the that it may grow in size and extent.”… “This is a major M onthly Catalog nor published by the G.P.O. The catalog, research tool to basically archival-type material and should indexed by a former chief of C.I.A. indexing operations, is be worth the price for any major research institution that a unique source of information about formerly secret wishes to provide first rate coverage in the fields of recent activities, and of great value to the researcher and the large government, foreign affairs, and politics.” academic or public library.” … and from these earlier reviews in the library literature. - B O O K LIST, A L A . v. 72, No. 12 (February 15, 1976) “Reference and Subscription Books Reviews” (unsigned) pp. 875-6. “For large academic and public libraries whose patrons do extensive research in subjects in which the government may have a controlling interest, the D eclassified Documents Quarterly Catalog and its Index will provide access to materials heretofore unavailable and even unknown, although their existence may have been assumed or suspected. In the expectation that future issues will appear and that coverage will expand, the D eclassified Documents Quarterly Catalog with its Cumulative Subject Index is recommended for these large libraries or any library whose patrons require access to this type of information.” - G O V ERNM ENT PU BL IC A T IO N S , v. 3 , No. 2 (forthcoming 1976) The following was extracted from a review by Professor Robin Higham, Department of History, Kansas State University. Professor Higham is also author of O fficial Histories (1970) and an Editor of Military A ffairs and A erospace Historian. “The great advantage of what Carrollton Press is doing is that it provides the researcher and the librarian with one compact set of Declassified Documents complete with finding aids. The sooner the system is brought to the attention of scholars the better.” - S E R IA L S R E V IE W , Ju ly /September, 1975, page 51. Quoted below are excerpts from a review by Bernard A. Block, Documents Librarian at Ohio State University, Columbus, Ohio. “The Carrollton Press has made a strong beginning toward developing a good collection of declassified documents, well cataloged, abstracted, and indexed. The importance of such material for historians, political scientists, and other researchers cannot be overestimated. The Declassified Documents microfiche collection and related catalogs and indexes are highly recommended for academic and public research libraries.” Your patrons will want access to the entire system — So use this coupon to make certain y o u r coverage will be com plete. T O : C a rr o llto n P ress, 1911 F o r t M y e r D riv e, # 9 0 5 , A rlin g to n , V a. 22209 P lease record o u r o rd er fo r th e items ch eck ed below : □ T h e D E C L A S S I F I E D D O C U M E N T S R E T R O S P E C T I V E C O L L E C T IO N only , co n ta in in g tw o volum es o f A b s tra c ts o f 8032 do cu m e n ts, a C o m b in ed C u m u lativ e S u b je c t In d ex (w h ich a ls o includ es en tries fo r all d o cu m en ts in th e 1975 A n n u al C o lle c tio n ), and 1008 m icro fich e co n ta in in g th e full te x t o f th e docum en ts (d o es n ot includ e ab s tr a c ts o r fich e fo r 1975 co lle c tio n ). I M M E D I A T E D E L I V E R Y .............................................. $ 1 ,8 4 5 .0 0 □ R etro sp ectiv e C a ta lo g s and In d ex volum es only. I M M E D I A T E D E L I V E R Y ..................................................... $ 3 1 5 .0 0 □ T h e 1975 A N N U A L C O L L E C T I O N , now c o n sistin g o f fo u r Q u arterly C a ta lo g s o f A b stra cts and one C um u lativ e A nnual S u b je c t In d ex (w h ich superseded th e first th ree indexes fo r 1975) plus m icrofich e. I M M E D I A T E D E L I V E R Y .............................................................................................................................................................. $ 5 6 0 .0 0 □ 1975 C a ta lo g s and A n n u al In d ex volum e only. I M M E D I A T E D E L I V E R Y ........................................................ $ 2 8 5 .0 0 □ T h e 1976 A N N U A L C O L L E C T IO N , includ ing one do u b le issue o f th e A b stra ct C a ta lo g ( J a n - J u n e 1976) and tw o Q u arterly A b s tra c t C a ta lo g s, a C um u lativ e S u b je c t In d ex v olum e, and m icrofich e. I M M E D I A T E D E L I V E R Y .............................................................................................................................................................................................. $ 5 6 0 .0 0 □ 1976 C a ta lo g s and In d ex volum es. I M M E D I A T E D E L I V E R Y ............................................................................ $ 2 8 5 .0 0 □ T h e 1977 A N N U A L C O L L E C T IO N , co n sistin g o f m icro fich e co p ies o f d ocum en ts plus fo u r Q u arterly A b stra ct volum es and a C um u lative In d ex volum e. I M M E D I A T E D E L I V E R Y ............................................ $ 5 6 0 .0 0 □ 1977 C a ta lo g s and In d ex volum es only. IM M E D I A T E D E L I V E R Y .................................................................. $ 2 8 5 .0 0 □ T h e 1978 A N N U A L C O L L E C T IO N (a s a bo v e) .................................................................................................................. $ 6 2 5 .0 0 □ 1978 C atalo gs and In d ex volum es o n l y ................................................................................................................................. $ 3 2 5 .0 0 □ T h e co m p lete D E C L A S S I F I E D D O C U M E N T S R E F E R E N C E S Y S T E M , includ ing the 1975. 1976, 1977 and 1978 A n n ual C o lle ctio n s and th e R E T R O S P E C T I V E C O L L E C T I O N . (N ote the $200 savings fo r orderin g the full s e t . ) ............................................................................................................................................................................. $ 3 ,9 5 0 .0 0 □ F re e b ro c h u re d escrib ing the D D R S in detail N a m e ____________________________________________________________________________________________ ____________ A d dress _______________________________________________ ____________________________________________ A ll item s p ostpaid in N orth A m erica 142 and Anglo-American Cataloging Rules. (You say you could have done that all by your­ self and would have saved them all that time and expense? Unbeliever.) The keynote speaker, Vivian Schrader, is head of the Audiovisual Section, Descriptive Catalog­ ing Division, at the Library of Congress. H er top­ ic, appropriately, was “The Library of Congress and Audiovisual M aterials.” In a sense, she has been associated with cataloging rules for audio­ visual materials in the Library o f Congress since the m iddle 1940s. S h e was em p loyed in the Copyright Office, where, in 1946, cataloging rules w ere first developed for theatrical motion p ic­ tures. O th er rules developed in LC as various kinds of media were acquired and cataloged. In 1967, “Part III . Non-Book Materials” was pub­ lished as part o f the A n glo-A m erican C a talog in g R ules (AACR). Part II I incorporated many of the rules for d escrip tive cataloging o f motion p ic ­ tures, sound record ings, film strips, and o th er unbook-like materials that had been cataloged at the Library o f Congress. At this point in time, 1967, cataloging rules for nonprint media tended to change and develop with each new innovation in media technology. Rules were rigid; each new medium got a new set o f rules. W ithout rules, you couldn’t catalog. Increasing pressure soon came on the Library o Congress to develop rules for the newer types o f f media. Librarians across the continent, it seems, w ere w aiting fo r L C to re s c u e th em . T im e passed. Then LC made what seemed a startling announcement: it had no expertise in cataloging certain kinds o f media (e.g ., realia, flash cards, games) because it didn’t co llect such materials and probably never would. Therefore, rules for cataloging such materials would not be forthcom­ ing from LC! As a result, the A E C T , the Canadian Library Association, and our British counterparts all de­ veloped rules for nonbook materials; even state departments o f education and individuals got into the act of publishing rules. T here was a prolifera­ tion of rules. But, in retrospect, this was a good thing. Rules were being used and compared, and soon th e r e w e re a tte m p ts to find com m on ground, to bring them all into one coherent sys­ tem. Chapters 12 and 14 of AACR (revised 1975 and 1976, respectively) re fle ct this adventure. The rules are more flexible; they are not tied to existing technologies. Using the principles in the rules, it is possible to catalog new technologies. Once you have determ ined your own needs, the rules present an opportunity for judgment. T he revision o f rules is almost over (we hope). AACR II is scheduled for publication by the end of 1978 and will include a chapter for sound re­ cordings (now ch ap ter 14) incorporating many more changes as well as IS B D punctuation. IS B D was included in the revision o f chapter 12, in 1975, when its scope was expanded from “motion pictures and filmstrips” to “audiovisual media and special instructional m aterials.” It is interesting to note that LC will not im­ plement the new rules until 1980; that is the year they exp ect to m ove into th e ir new building! Another curiosity: L C catalogers to not see most of the audiovisual media they catalog. They work from data sheets supplied by the producers. Ms. Schrader’s parting advice: always think be­ yond your present needs in cataloging. Identify each item fully so that you won’t really need to recatalog later. (This is far more important than being able to quote rules by chapter and verse). There was a short “q and a” period following her talk, so I posed a question (the quotes are faithful, but not exact): Q. “If, by some miracle of divine intervention, all the catalogers out in li­ braryland d evelo p ed a way to co n trib u te and share their cataloging, would the Library o f Con­ gress approve?” A. “A few years ago, we would have perceived a question like that as a threat. But the Card Division is no longer in it for the m on ey; th e y w ant to se r v e . W e w elco m e cooperative endeavors.” In the time remaining in the morning session, W es Doak spoke on “W hat’s next in California.” He outlined four influences: 1. T he revolution in library media will con­ tinue. Audiovisual expenditures continue to grow in proportion to trad ition al exp e n d itu res. B e ­ tamax and ca b le T V w ill soon b e co m e visible forces in libraries. 2. Major changes in library cooperation are tak­ ing place. MARC files, O C L C , and B A L L O T S continue to expand. AV materials are now being e n tered on O C L C . In C alifornia, th e re are at least twenty-seven cooperative projects flourish­ ing. 3. Automation is out o f the stage o f being a status item and is now becom ing a necessity. 4. Id eas about catalog ing a re changing: the emphasis now is on access points rather than on w hat is th e p r o p e r m ain e n t r y .— D a v i d G . M o o r e, N o n b o o k L ib r a r ia n , UNLV. MEETINGS & W OR K SH OPS JU N E 1 -2 : T he ST A T E U N IV E R SIT Y O F N EW Y o r k L i r r a r i a n s ’ A s s o c i a t i o n annou nces the 10th Annual C onference o f SU N YLA , June 1 -2 , 1978, to b e held at O n eon ta, New York. Daniel G ore will be the featured dinner speaker. F or information, contact Linda Arnold or Janet Ashley at th e Ja m e s M . M iln e L ib ra ry , SU C Oneonta, Oneonta, NY 13820. J u n e 1 9 -2 3 : T h e An n u a l C o n f e r e n c e o f t h e A m e r i c a n T h e o l o g i c a l L i h r a r y ASSO CIA TIO N will b e held at St. V incent C o l­ lege, Latrobe, Pennsylvania. C onference them es will be “T heological C o llection Evaluation and D e v e lo p m e n t” and “ T h ird W o rld L ib e r a tio n Theology.” C on feren ce registration packets may b e obtained from the Reverend Lawrence Hill, St. Vincent C ollege, Latrobe, PA 15650, or from David J . W artlu ft, Lutheran T heological Sem i­ nary, 7301 Germantown A ve., Philadelphia, PA 19119; (215) 2 4 8 -4 6 1 6 . J u n e 2 5 - 2 8 : T h e Am e r i c a n A s s o c i a t i o n O F LA W L IB R A R IE S will hold its annual conven­ tion in R o c h e s te r , New York, at th e Holiday Inn-D o w n tow n and th e A m e rica n a -R o ch e ste r. F or fu rth e r inform ation, co n tact P at B . Piper, Secretary, American Association o f Law Libraries, Law Library, University o f California, Davis, CA 95616. JU L Y 6 - 7 : T h e International Council o f Scien­ tific Unions Abstracting Board (IC SU AB) and the Bureau N ational d’lnform ation Sc ie n tifiq u e et T e ch n iq u e (B N IS T ) have annou nced a special sem inar to b e held in Paris on th e O n - L i n e R e v o l u t i o n i n I n f o r m a t i o n : I m p l i c a ­ t i o n s F O R T H E U SE R . Famous experts from all over the world will examine the pros and cons of on-line systems and the future consequences in the information field. T he agenda will b e divided into four half-day workshops. Near the conference room where English and Fren ch simultaneous interpretation is available, an exhibit will illustrate the papers with on-line demonstrations and publication displays. Jeanne Poyen, secretary general o f IS C U AB, 144 stated that “this seminar should concern each in­ formation officer, librarian, documentalist, scien­ tist and engineer who will have sooner or later to face the very new technique o f on-line. ” For further information on the seminar and the exhibit, please contact IC SU AB Secretariat, 17 rue Mirabeau, 7 5 0 1 6 Paris, FRA N CE. JU L Y 1 0 - A u g u s t 4: The School o f L ib r a ry S e rv ice, C olu m b ia U niversity, w ill conduct a four-week institute on the D EVELOPM EN T AND A d m i n i s t r a t i o n o f P r o g r a m s f o r t h e P r e s e r v a t i o n o f L i r r a r y M a t e r i a l s . Funded by the U .S. Office o f Education under Title IIB o f the Higher Education Act, the insti­ tute will prepare experienced librarians to plan, organize, and administer comprehensive preservation C ontinuing E d u ca tio n O p p ortu n ities The following continuing education activi­ J u l y ties have been listed with A CRL’s Continuing T IT L E : Seminar in Law Librarianship Education Clearinghouse. If your organization Legal Bibliography is sponsoring an activity that you think may (Two separate courses) be o f interest to ACRL members, please send DATE: July 5-August 9 the pertinent details to the ACRL Office, 50 LOCATION: Chapel Hill, North Carolina E. Huron S t., Chicago, IL 60611. SPONSOR: University of North Carolina CONTACT: Fred W. Roper, Asst. Dean School of Library Science 026A University of North Carolina J u n e Chapel Hill, NC 27514 T IT L E : In stitu te on the Library and T IT L E : Archives, Sp ecial C ollections the Political Process and R are B ooks: T h e ir DATE: June 5 - 9 , 12-16 M aintenance and Preserva­ LOCATION: Washington, D C. tion SPONSOR: Catholic University of America DATE: July 6 - 8 CO ST: $245 LO CATION : Berkeley, California CONTACT: Dr. John Gilheany SPONSOR: Capricornus School o f Book­ (202) 6 3 5 -5 2 5 6 binding in cooperation with T IT L E : Advanced Group Leadership U .C . Extension, Berkeley Skills: Insight and Strategy C O ST: $55 DATE: June 10-11 CONTACT: U n iv e r s ity E x te n s io n (415) LOCATION: Kansas City, Missouri 642- 1141 SPONSOR: C L E N E Capricornus (415) 658-7930 COST: $ 5 4 m e m b e rs ; $ 7 9 no n ­ T IT L E : Library Management Skills In­ members stitute CONTACT: Mary Baxter DATE: July 18-21 (202) 635 -5 8 2 5 LOCATION: Boston, Massachusetts T IT L E : W orkshop on Cataloging AV SPONSOR: O M S, Association of Research Materials (with emphasis on Libraries changes in the 2nd edition COST: $175 of the AACR) CONTACT: Duane W ebster DATE: June 12-13 (202) 2 3 2 -8 6 5 6 LOCATION: Seattle, Washington T IT L E : Workshop in Media Selection, SPONSOR: University of Washington, SL P ro d u c tio n , and M an ag e­ CONTACT: Short Courses Registration ment U n iv e r s ity o f W a sh in g ton , DATE: July 18-21 D W -50 LOCATION: College Park, Maryland Seattle, WA 98195 SPONSOR: University of Maryland T IT L E : P R E C IS Training Course CONTACT: Dr. Paul K eller DATE: June 19-30 C o lle g e o f L ib ra ry and Inf. LOCATION: College Park, Maryland Serv. SPONSOR: University o f Maryland Undergraduate Library Build­ COST: $200 ing CONTACT: Dr. Hans Wellisch University of Maryland (301) 454-5441 College Park, M D 20742 145 p ro g ram s in th e lib ra ries in w h ich th e y are em p loyed. T h e in s titu te w ill b e d ir e c te d by Susan O. Thompson, assistant professor o f library service at Columbia. T h e institute staff will include Pamela W . Darling, head, Preservation D ep artm ent, C o­ lumbia University Libraries, and Paul N. Banks, co n serv a to r, th e N ew b erry L ib ra ry , C h icago. G u est sp eakers w ill inclu de o th e r w ell-known leaders in the preservation o f library materials. D a ily s e s s io n s o f form al in s tr u c tio n w ill b e supplem ented by in d ep en d en t study and field trip s to th e L ib r a r y o f C o n g re s s R e s to ra tio n Office and o th e r conservation facilities. Partici­ pants will b e expected to prepare research pa­ pers, an audiovisual presentation, or exhibit for staff or patron education in the area, and a policy or planning docum ent for use in th eir own in­ stitutions. Those successfully com pleting the pro­ gram o f study will earn six graduate credits. Applicants m ust b e e x p e rien ced graduate li­ brarians who have present or anticipated respon­ sibility for the administration o f a library p reser­ vation program . T h e y m ust b e nom in ated by their employing institution and have its com m it­ m ent to continue their em ploym ent and salaries during the institute. E ach participant will receive a stipend o f $75 per w eek for the four-week insti­ tute. F o r further information, contact School o f L i­ brary Service, Columbia University, New York, NY 10027; (212) 2 8 0 -2 2 9 2 . JU L Y 31—A u g u s t 11: T he C atholic University o f America Graduate D ep artm ent o f Library and Inform ation S c ie n c e has ann ounced a sum m er I n s t i t u t e o n L i b r a r y N e t w o r k i n g in the nation al and in te r n a tio n a l c o n te x t h eaded by H e n riette D . Avram, d ire cto r o f th e Network D evelopm ent Office o f the Library o f Congress. T he institute will explore the current political, social, econom ic, and technological factors con­ fronting the library and information science n e t­ working community. T he objective o f the institute is to provide par­ ticipants with an appreciation o f the complexities and a lte r n a tiv e s a s s o c ia te d w ith n e tw o rk in g . Among the topics to be examined are historical developm ents in library automation, the evolu­ tion into networking, future goals for library net­ working, and implications o f information resource sharing. Participants have th e option o f earning three graduate sem ester hours o f credit or matriculating on a noncredit basis. Tuition for the two-week in­ stitute is $220. F o r further information, write the D irector of Continuing Education, The Catholic University o f America, W ashington, D C 20064. AUGU ST 7—18: T h e sco p e o f th e fe d era l lib ra ry co lle ctio n s and s e rv ic e s as w ell as th e p ro b lem s o f t h e ir u tiliz a tio n is e x a m in e d in th e IN S T IT U T E o n F e d e r a l L i b r a r y R e s o u r c e s . Offered as a special program o f study in the Catholic U niversity o f America’s W ashington Sum mer Session in Federal Librarianship, th e institute, developed in cooperation with the Federal Library Comm it­ tee, offers a selected n u m ber o f participants a u n iq u e o p p o rtu n ity to stu d y and o b s e r v e firsthand the vast collections and specialized serv­ ices o f m ajor federal lib ra rie s and inform ation centers. Participants have th e option o f earning three graduate sem ester hours o f credit or matriculating on a noncredit basis. I f graduate credit is desired, a statem ent certifying to the holding o f at least the bachelor’s degree must be subm itted to the director o f continuing education by the institution granting the d eg ree; oth erw ise th e cre d it and grade will be withheld. This must be done by all applicants who have not p rev iou sly su b m itted such a statement. F o r fu rth e r inform ation, co n tact D ire c to r o f Continuing Education, T h e Catholic University of America, W ashington, D C 20064. N o v e m b e r 12-15: T he topic o f the 1978 Aller­ ton Institute, o f the University o f Illinois Gradu­ a te S c h o o l o f L ib r a r y S c ie n c e , w ill b e E M ­ PLO Y EE Su p e r v i s i o n i n L i b r a r i e s . T he insti­ tute will b e held at Allerton House, the Univer­ sity o f Illinois’ co nferen ce c e n te r about twenty- five miles from Urbana. T h e co m p lete program will b e av ailable by May. Persons who wish to get a copy o f the an­ nouncem ent and an application for registration should w rite Mr. Edward Kalb, 116 Illini Hall, University of Illinois, Champaign, I L 61820. MISCELLANY • T he G eneral Library o f the U N IV E R SIT Y O C a l i f o r n i a , B e r k e l e y , has agreed to serve as one o f three libraries cooperating with the Office of M anagement Studies o f the Association o f R e­ search Libraries (OMS/ARL) in a pilot p roject to analyze co llection s. T h e o th er two participants are the M assachusetts Institute o f Technology and Arizona State University Work on the Collection Analysis P roject, begun on N ovem ber 1, 1977, and scheduled for completion in N ovem ber 1978. Seven m em bers o f the library staff have been ap­ p o in te d to a stu d y te a m — So l B e h a r , S h e ila D ow d, L an D y so n , P e te r H anff, R ita K ane, D orothy K oen ig, and G eri Scalzo (chair). T h e study team is receiving assistance from the repre­ sentative from OMS/ARL, D uane W eb ster, who serves as m entor and guide to the study team as it carries out its project. OMS/ARL will respond to queries and requests for information and will supply copies o f work being done by the other two institutions and oth er supplem entary m ate­ rials that may be o f use. Most im portant, it is supplying an op eratio nal m anual for this self- study which outlines a conceptual and analytical framework within which to focus staff effort. The Berkeley Study Team in turn will provide OMS/ F 146 ARL with a critical evaluation of the manual and suggestions for improvements that might make it more useful to other large research libraries. The Study Team is free to tailor its analysis to the local problems o f Berkeley so that its review will result in w orkable recom m en dations for im ­ provement of our particular practice. The initial general analysis of the project will investigate in sequential order three things: (1) a historical review of the collections and programs at Berkeley, profiles and parameters o f the pre­ sent collections, and finally a b rie f analysis of changing a c q u isitio n p a tte rn s and o f future trends; (2) an environmental analysis that will in­ dude publishing and price trends, a discussion of university programs and priorities, legislative and university-wide influences, cooperative programs with other libraries, and technological develop­ ments; and (3) a statement of goals and objectives including library statements of collection goals, university programs and priorities, and collection development philosophy and objectives. These analyses will be coordinated with the ongoing work on collection development policy that the library is now conducting in cooperation with Stanford University; indeed, it would be virtually impossible to carry out useful analyses without the work we are now doing for th e Stanford project. An interim report o f the Study Team was to have been written by February 1978. Drafts of this report will be widely discussed with con­ cerned staff and faculty before the report is sub­ mitted on OMS/ARL. Meetings will be held with selectors in branches and the main library before the report is finished. At all points, members of the Study T eam w elcom e q u e stio n s and/or suggestions from the library staff. Reports of progress will be made both in C U News and at meetings o f various library groups. Upon completion o f the interim report, the study team will advise the university librarian on the appointm ent o f task forces to exam ine in greater detail the book allocation process, the or­ ganization and staffing of the collection develop­ ment function, and the evaluation of collections. The study team will oversee the work .of these task forces, who will be asked to gather data, per­ form preliminary analyses, identify and analyze possible optional approaches, and write reports on each o f the areas assigned to them by the study team. Use of these task forces will enable the library to tap additional staff competencies, provide an opportunity for staff to become more involved and to leam from the experience, ac­ complish more within a limited amount o f time, and reduce the strain caused by the study on normal library operations. At least one member of the study team will serve on each task force. The task forces will deal with their assignments sequentially, one being appointed each month beginning March 1, 1978; each will receive a w ritte n ch arg e from th e study team . T h e staggered schedule will enable the study team to work closely with each task force as it begins its assignment. Each task force will be expected to complete its work within two to three months. The Study Team will review task force reports and utilize this work in drafting a final report to the library administration with recommendations for evaluation and modification of its collection development policies and practices. Drafts of this report will also be discussed with concerned staff, faculty, and administrators before a final copy is submitted to the university librarian and to the Association for Research Libraries in November 1978. The entire collection analysis project should re­ sult, in general, in a better understanding of the complex issues related to collection development and should influence all those critical groups on the university campus that have an impact on col­ lection activities. It is also expected that the local application o f this p ilot p ro je c t will provide additional m om entum to th e work already underway in the Stanford project creating a plan of action for the future development o f library collection activities.— G eri S calzo (U C, B erk eley ). • The Liberal Education Council of the U N I V ERSITY OF UTAH has approved a proposal gen­ erated by the Instructional Services Division of the university’s M arriott Library to offer self- paced library instruction, the W o r k b o o k in L i­ b ra r y Skills, as a one-hour class offered for “lib­ eral education” credit. This workbook is adapted from a text developed by Miriam D udley at UCLA and is similar to many other adaptations of the original. The workbook at the University of Utah is the result of a cooperative effort between the Marriott Library and the department of Eng­ lish, funded through a five-year grant from the Council on Library Resources and the National Endowment for the Humanities. The class, entitled “Library Survival,” will use the W o rk b o o k in L ib ra r y Skills as the text, the library as the laboratory for study, and the refer­ ence librarians as resource people. The class may be taken independently for credit but is primarily designed as a course-related offering to be added to any existing class with a library research com­ ponent where students will also register in this one-hour class. Publicity efforts will be directed not only to the teaching faculty but also to the Learning Skills C en ter, W riting Skills C en ter, C enter for Academic Advising, and other similar university agencies. The “liberal education” program at the Univer­ sity of Utah is designed to help undergraduate students in the pursuit o f general knowledge and in the development of skills and attitudes neces­ sary for a lifetime of self-education. The Marriott Library’s new offering integrates well into this philosophy and is the first such basic skills class to be accepted into the program. ■■ ­