ACRL News Issue (B) of College & Research Libraries 102 Statem ent on the Reproduction of Manuscripts and Archives for Noncommercial Purposes: Proposed Revisions T he ACRL “Statement on the Reproduction o f Manuscripts and Archives for Noncomm er­ cial Purposes" was approved as policy b y the ACRL Board o f Directors in January 1974 and was published in the May 1974 issue o f Col­ lege & Research Libraries News. At th e 1976 Midwinter M eeting som e revisions in the state­ ment w ere proposed by the ACRL Rare Books and Manuscripts Section Com m ittee on Manu­ scripts Collections, which d ev elop ed the orig­ inal statement. Material to b e d eleted is in brackets, w hile m aterial to b e a d d ed is in italics. T he revisions proposed h ere will b e con­ sidered fo r approval as policy by the ACRL B oard o f Directors at th e 1976 ALA Annual C onference. All comments concerning the state­ ment and th e proposed revisions should b e sent to the chairman o f the RBMS Com m ittee on Manuscripts Collections: C lyde C. Walton, Director o f Libraries, Northern Illinois Uni­ versity, D e Kalb, I L 60115. 1. It is the responsibility of a library, archives, or manuscript repository within th e limits o f its resources to assist qualified researchers, as defined by the respective institutions, by making or having made reproductions of any material in its possession, subject to certain conditions. Manuscript and archival materials may be reproduced if: a. the condition of [the originals] said materials will permit such reproduc­ tion without dam age. b. the [originals] said materials have no gift, purchase, or legal restric­ tions on reproduction. c. the holders of appropriate common law or statutory rights have given their written approval fo r [to] said reproductions. 2a. In th e interest o f making research collec­ tions m ore generally available, the orderly copying o f entire manuscript collections to­ gether w ith appropriate guides, within the provisions o f law, is to b e encouraged. Also in th e interest o f making manuscript items available to researchers, th e custom and practice am ong libraries o f making one “fair use’’ copy o f a manuscript that is not otherw ise restricted is to b e en couraged to th e fullest extent perm itted by law. 2b. All conditions relating to use of manuscript and [or] archival materials shall apply to the use o f the reproductions. [3. No repository shall be required to reproduce a complete manuscript collection or archival record group or extensive portions there­ from, the limitation to be set by the own­ ing repository. The repository may, by a special agreement, do so for the mutual advantage of individuals and other institu­ tions and may offer such copies for sale on its own behalf.] 3. A repository has th e right to refu se to fur­ nish copies or d o extended research in re­ sponse to requests w hich require an un­ reasonable amount of tim e with respect to the priorities o f the repository. 4. The price of reproductions shall be set by the repository, which should endeavor to keep charges to a minimum. 5. Copies should be made for the use of indi­ vidual researchers and educational institu­ tions as follows: a. Repositories which permit their manuscript and archival collections to be reproduced in whole or part must specify before the copies are made what restrictions if any have been placed on the use of the copies. Purchasers must abide by these restrictions. b. All reproductions must identify the source of the original manuscript collection or archival record group. c. Copies of reproductions should not be made for a third party by the owner of a reproduction without the written permission of the re­ pository owning the originals. [6. The repository must inform the researcher that permission to make extensive direct quotation from or to print in full any repro­ duction must be obtained from the institu­ tion owning the originals. In the case of ma­ terial under copyright, the right to quote or print must also be obtained by the research­ er from the copyright owner. Manuscripts cannot be used for publication without due 104 regard for common law rights, literary rights, property rights, and libel laws. The researcher assumes legal responsibility for observing these rights. A repository should, to the best of its ability, inform the re­ searcher about known retention of literary rights.] 6. In order to insure (1) that proper credit is given to institutions, and (2) that references to original materials are maintained, the repository must inform researchers that they are expected to cite the source of original manuscripts and archives in their published work. 7. Manuscripts, or reproductions o f them, can­ not b e used for publication without due re­ gard for copyright and other legal restric­ tions. Researchers assume legal responsibili­ ty for observing these rights. A repository should inform researchers concerning known retention o f literary rights, as w ell as all other known restrictions. ■■ An open letter to all College,University Faculty and Administrators A no nonsense approach to library economics RECOGNIZE THIS Budgets o re shrinking. The budgets required to run e v e ry library o re fo ce d w ith continuol cutbacks. It's the o ld story. An d because o f y o u r position, y o u a re a w a re o f this. The econom ics of running a lib ra ry have b e co m e a n u m b e r o n e priority. SPACE IS AT A PREMIUM Those o f y o u w ith o ld buildings h o ve been wrestling w ith cra m p e d space fo r years. Those lucky e n o ugh to h o ve n e w buildings k n o w the d e m a n d s a lre a d y being m a d e on that n e w space. It is a lm o st im possible to keep up w ith th a t d e m a n d . VANDALISM IS GROWING V andalism remains the kind o f p ro b le m th a t afflicts o ld a nd n e w libraries. No lib ra ry is im m u n e a n d y o u k n o w w h 0a t w e m ean. Periodicals o re easy to tuck under y o u r a rm a n d w a lk o u t with. It's just th a t sim ple. It is possible, how ever, to change to conditions which discourage vand alism . BINDING VS. MICROFILM University Microfilm s represents the state-of-the-art in m icro film in g serial periodicals. W hen a periodical goes o n to m icro film its chances o f b e in g v a nd alized a re substantially dim inished. Think a b o u t it fo r a m in ­ ute. W hat use w o u ld a reel o f m icro film be to a n y o n e w ith o u t the facilities w ith wh ich to v ie w if? Further, if does not g e t d o g -e a re d . It fakes up a b o u t six percent o f the space required fo r bo u n d periodicals. That leaves 94% m o re ro o m . Could y o u find som ething to d o w ith th a t space? An d there o re n o w ove r 6 0 0 0 p e rio d ic a ls lis te d in th e U n iv e rs ity M ic ro film s Subscription Service. IT HAS BECOME A FACT W hen y o u store periodicals, y e a rly b ind ing costs ore, w ith o u t question, m o re expe nsive than m icrofilm . An d w e con p ro v e it w ith figures a n d facts a b o u t other m o d e rn u p d a te d lib ra ry systems tha t have listened to the story th a t University Microfilm s wo nts to tell you. H ERE’S HOW THE PROGRAM WORKS We a t University Microfilm s feel w e h a v e a solution wh ich w ill interest yo u a n d ta ke the pinch o ff bo th yo u r shelves a nd y o u r bud get. This solution allo w s on o rd e rly ann ual transition o f m agazine s to m icro film . You m e re ly place the ord e r a nd w e fa ke o v e r the details o f m icro film ing, m a iling And a d vising o n sys­ te m installation. For a m o re d e fa iled e xp la n a tio n o f the services o ffered to y o u r lib ra ry system, write: Mr. Douglas Norman, Mgr. of Serials Publishing University Microfilms 300 North Zeeb Road Ann Arbor, Ml 40106 XEROXXerox is o trademark of the Xerox Corporation