ACRL News Issue (B) of College & Research Libraries 582 / C&RL News subject is covered in geometry texts.” QX353-QC358 L ig h t—“except for one 1984 book, section consists of older books from the ’60’s. All the books are frequently checked o u t.” As I proceeded, I modified my methodology ac­ cording to the subject area. In com puter science, for example, I listed the specific languages and soft­ w are programs taught at the college and used sub­ ject headings rath er than call num bers to assess ad­ equacy. In chemistry, use indicated th a t we needed to update the basic textbooks, b u t could forego p u r­ chasing advanced works in m ore specific areas. From the assessment we learned th at most of the collection had been purchased soon after the li­ brary opened in 1966, and little weeding and re­ placem ent had transpired since then. I w rote to the most prom inent publishers of science books, ac­ quired their catalogs, w ent through them and se­ lected titles which w ould update the collection in specific topical areas. I also had an established file of titles selected from Choice, Library Journal, and Science Books and Films. I sent the science program chairpersons copies of the assessment results and lists of possible new ac­ quisitions. Response from the instructors was gen­ erally enthusiastic: they were pleased to note th a t a neglected area of the library had received intense scrutiny and were judicious in their selection of new book titles. Once the initial assessment had been completed and purchasing had commenced I had to grapple with the problem of m aintaining the collection ac­ cording to the conclusions I had reached. W e are not in the position of being able to tu rn our require­ ments over to a jobber and expecting this third party to m atch our profile to the m aterial avail­ able. My approach was to update th e assessment as new books came in; to review the assessment fre­ quently to keep fam iliar w ith its results and our progress in addressing deficiencies; to note on the assessment w hen old books w ere removed; and, at the end of the year, to balance circulation figures for each subject area w ith purchases and book costs, so as to plan the next year’s purchases. This project was successful in evaluating one area of the library collection. Its application in the social sciences is doubtful, because of the inherent inter-disciplinary nature of m any subjects. Busi­ ness topics in our library are best updated by peri­ odicals and standard reference tools. However, the English literature curriculum could be well served by a variation of this project, and this is the area targeted for assessment and development in the near future. ■ ■ A C R L p u b l i s h i n g p r o c e d u r e s Developed by the A C R L Publications Committee, and accepted by the A C R L Executive Committee at their Spring meeting. P ublications are a vital p a rt of academic librari- anship and the ACRL program . O ne of the p u r­ poses of ACRL is to prom ote and disseminate its members’ and units’ work in the fields of their ex­ pertise. The ACRL publications program is one m ajor means of engaging in this prom otion and dis­ semination. Publishing was identified as the num ­ ber one priority of ACRL members in a recent sur­ vey and ACRL units and members are generating ideas and projects th a t have publication potential in either a prin t or non-print form at. It is im portant th a t work completed by ACRL units be offered to ACRL for first publication con­ sideration. W ork of ACRL units may take the form July/August 1989 / 583 of news articles, journal articles, bibliographies, directories, monographs, databases, survey results, pamphlets, cassettes, software and the like. This document outlines procedures to assist ACRL units and individuals in their publishing en­ deavors. It sets down an orderly process for submit­ ting manuscripts to ACRL publications and en­ courages communication between authors or editors and ACRL, to ensure that ACRL publica­ tions maintain a high quality. For the purposes of this document, unit is de­ fined as any official group within ACRL (section, committee, subcommittee, discussion group or the like); author is defined as an individual or collec­ tion of individuals working independently without official designation from ACRL. ACRL publishing ACRL has the first publication option on all work prepared for publication by an ACRL unit. For example, work produced by an ACRL unit that is of article length must be submitted to the ap­ propriate ACRL periodical for consideration be­ fore sending the article to an outside journal. Pro­ cedures for submitting items for publication for units and individuals are described in a separate section of this document. Submitted manuscripts should follow the Chicago Manual of Style, 13th edition. The types of work prepared may be appropriate for publication in an ACRL periodical, by ACRL publishing, by ALA Publishing Services, or by an outside publisher. The types of material published by these organizations are described below. ACRL also welcomes publication ideas and manuscripts from individuals. Opportunities for publishing 1. ACRL periodical publications. ACRL period­ icals include: College b Research Libraries, Col­ lege & Research Libraries News, Rare Books & Manuscripts Librarianship, Choice, and section newsletters. ACRL members serve on editorial boards for each of these periodicals. Guidelines for submission to these periodicals are found in the re­ spective periodicals. 2. ACRL Publications in Librarianship. This se­ ries publishes monographs pertinent to all aspects of academic and research librarianship. ACRL members are appointed to serve on the editorial board for this series and the series is published by ALA Publishing Services. Ideas and manuscripts should be sent to the chair of the ACRL Publica­ tions in Librarianship Editorial Hoard. 3. CLIP Notes. CLIP Notes (College Library In­ formation Packets) collect data and sample docu­ ments from academic libraries to assist librarians in establishing or refining services and operations. The surveys are authorized by ACRL’s College Li­ braries Section CLIP Notes Committee. Recent topics in this series have included annual reports, friends groups, periodicals, student workers, and mission statements. Ideas for future CLIP Notes should be sent to the chair of the CLS CLIP Notes Committee. 4. ACRL non-periodical publications. Works (other than monographs) pertinent to academic and research librarianship may be published by ACRL. ACRL has published a variety of materials including, but not limited to, statistical reports, di­ rectories, survey results, handbooks, bibliogra­ phies, and thesauri. Typically, ACRL publications have an intended audience of 500 to 1,500, are self- supporting, and are printed from camera-ready copy supplied by the author (directions for prepar­ ing this camera-ready copy are provided by the ACRL office). Proposals should be sent to the ACRL publication officer at ACRL headquarters. 5. Choice Ribliographic Essays. This series, pub­ lished by Choice magazine, is for bibliographies on selected topics of interest to academic and research librarians. Recent titles in the series have focused on women’s studies, children’s literature, and vo­ cational and technical collection development. Proposals should be sent to the editor of Choice. 6. ALA Publishing Services. ACRL may, at its discretion, offer the work developed by an ACRL unit to ALA Publishing Services. This ensures ALA the opportunity to disseminate works prepared un­ der its auspices. ALA Publishing generally accepts items for publication that make a contribution to librarianship and that can sustain sales of at least 1,500 to 2,000 copies. 7. Outside publishers. If a manuscript is not deemed appropriate for any of the publishing out­ lets listed above (or if the terms offered by ALA Publishing are not acceptable) the ACRL staff will assist units with the submission of manuscripts to outside publishers. Procedures to be followed in such a submission are included in this document. Submission procedures to ACRL Article-length works Step one. Identify a topic and review the submis­ sion guidelines found in the pertinent ACRL peri­ odical (College & Research Libraries, College & Research Libraries News, Rare Books & Manu­ scripts Librarianship, Choice, and section newslet­ ters) . Step two (for units and individuals). Depending on the guidelines, either contact the editor to re­ view the idea for publication potential or prepare and submit a finished manuscript. Step two (for sections). Same as step two above but forward the completed manuscript to the unit’s chair. The unit executive committee will review the manuscript for appropriateness or may dele­ gate such review to another appropriate group, such as the unit’s publication’s committee. If the manuscript is approved, the unit chair will for­ ward it to the appropriate ACRL periodical. 584 / C&R L News Step three. The ACRL periodicals will follow the selection procedures outlined in the publica­ tion. Step four. The editor will notify the author or u n it and th e ACRL p u b licatio n s officer as to w hether or not the article has been accepted for publication. If the article is not accepted the unit m ay submit the article to any other appropriate pe­ riodical for publication. Step five. Inform ation about the articles subm it­ ted by an ACRL unit will be entered on a database of publications in progress m a in ta in e d by the ACRL publications officer at ACRL headquarters. This database will help ACRL keep track of all of the efforts of its units. ACRL staff will m onitor the database and alert groups who may be working on similar projects. Publications other than journal articles Separate procedures are listed for the various publishing opportunities w ithin ACRL. A C R L Publications in Librarianship Step one. Identify a topic and develop an outline for your publication. Step two. Send your idea to th e editor of Publica­ tions in Librarianship. Step three. The editorial board will review the proposal and either advise on its development, re­ fer it to another place to publish or return the pro­ posal w ith regrets. BIS Newsletter seeks editor T h e B ibliographic In stru ctio n Section is seeking cand id ates for th e editorship of its newsletter. The candidate selected should have experience w ith BI and: have experience w ith newsletters; be a m em ber of BIS; attend ALA annual conference and m idw in­ te r m ee tin g s d u r in g th e ir te rm as e d ito r (1990-1992); serve as a m em ber of the BIS Com m unica­ tion Com m ittee and as ex officio m em ber of the BIS Advisory Council; and publish two newsletters per year. Candidates should subm it samples of their work as p a rt of the application and must de­ scribe the equipm ent they have available for use. The new editor will be chosen at the 1990 M idw inter Meeting and will work w ith the cur­ rent editor on the Spring 1990 issue. Applica­ tions should be sent to Sharon M ader, BIS Com­ m u n ic a tio n C o m m itte e C h a ir , D e P a u l University Library, 2323 N. Seminary, Chi­ cago, IL 60614, by September 1, 1989. Step four. The editor will notify the ACRL p ub­ lications officer of all publication proposals re­ ceived from ACRL units so th a t they may be en­ tered on the database of work in progress. A C R L /C L S C LIP Notes Step one. Identify a topic and contact C LIP Notes comm ittee chair for inform ation on proposal form at or contact chair to discuss topics th at have been previously identified. Step tw o. Develop an outline of your proposal and subm it to the chair of the CLS CLIP Notes Committee. Step three. The C L IP Notes Com m ittee will re­ view the proposal and either advise on its develop­ m ent, refer it to another place to publish or return the proposal with regrets. Step four. The chair of the com m ittee will notify the ACRL publications officer of all publication proposals received from ACRL units so th a t they m ay be entered on the database of work in prog­ ress. A C R L non-periodical publications Step one (for individuals). Identify a topic and develop an outline for your publication. Fill out a “ P relim in ary P u b licatio n In fo rm a tio n F o rm ,” available from ACRL H eadquarters, early in the planning stages of your project. This form asks for basic inform ation about the scope and content of the proposed publication and the individual(s) re­ sponsible for developing it. Send the completed form to A C R L’s p u b lic a tio n officer at ACRL H eadquarters. Your proposal will be entered in a database of publications in progress at ACRL H eadquarters. This database will help ACRL keep track of all of the efforts of its units and members. ACRL staff will m onitor the database and alert groups who m ay be working on similar projects. Step one (for units). Same as step one above but forw ard the completed form to the unit’s executive committee. The unit executive committee will re­ view the publication proposal or delegate such re­ view to another appropriate group such as its pub­ lications com m ittee and if they approve it will fo rw ard it to the ACRL publications officer at ACRL Headquarters. Step tw o. The ACRL publications officer re ­ views the proposal and notifies ALA Publishing Services of the proposal. ACRL cooperates with ALA Publishing Services and allows them th e op­ portunity to consider the proposal as an ALA publi­ cation. If ALA Publishing Services is interested in the proposal, a publishing agreem ent is negotiated. If ALA Publishing is not interested in the proposal, the ACRL non-periodical publication process con­ tinues w ith step three. Step three. The ACRL publications officer will forw ard the proposal to the ACRL Publications Subcommittee on Non-serial Proposals for a review of its content and viability. The subcommittee will 556 / C&RL News make a recom m endation to the Publications Offi­ cer as to its feasibility. (In some cases an outside reader w ith expertise in the subject area will be asked to review the publication for editorial con­ tent. This review will next be considered by the Subcommittee and the publications officer.) The Subcommittee will review and act upon publica­ tions proposals throughout the year, as well as at ALA annual conferences and m idw inter meetings. Step fo u r. After reviewing th e recom mendations of th e Subcommittee (and any outside reviewers) the ACRL publications officer then accepts, asks for further development of th e proposal from the author or sponsoring body, or returns the proposal w ith regrets. Step five. If the proposal is accepted, the author is requested to subm it the com pleted m anuscript (usually cam era-ready) to ACRL H eadquarters for final review. Choice Bibliographic Essays Step one. Identify a topic and develop an outline for your publication. Step tw o. Send your idea to the editor of Choice. Step three. The editor will review the proposal and either advise on its developm ent, refer it to an­ other place to publish, or retu rn the proposal with regrets. Step four. The editor will notify the ACRL p u b ­ lications officer of all publication proposals re ­ ceived from ACRL units so th a t they m ay be en­ tered on the database of work in progress. Conference proceedings Step one. A unit which wishes to publish its con­ ference proceedings or papers will subm it its m an­ uscript to ACRL. Step tw o. Follow the same procedures outlined under ACRL non-periodical publications. Submission to outside publishers (by A C R L units) Step one. If a m anuscript is not deemed appro­ priate for any of th e ACRL or ALA publishing out­ lets described in this docum ent (or if the term s of­ fe re d by A LA P u b lis h in g Services a re n o t acceptable) the ACRL staff will assist units with th e subm ission of m an u scrip ts to outside p u b ­ lishers. Step tw o. T he unit will notify th e ACRL publi­ cations officer of their publications plan so th a t the database of works in process can be updated. Step three. The executive director of ACRL must have the opportunity to review any contracts be­ tw een an ACRL unit and a publisher. Points of discussion betw een the unit and the prospective publisher m ay include: proposed p ub­ July/August 1989 / 587 lication date; fo rm a t, in clu d in g any p a rtic u la r needs regarding illustrations or typography; a r­ rangem ent of bibliographical references, i.e., foot­ notes or endnotes; pap er stock; binding; m axim um sale price; m inim um period during w hich th e vol­ um e will rem ain in p rint; advertising (num ber of ads w hich will coincide w ith the d a te of publica­ tion); num ber of review copies to be provided by th e publisher; date by w hich the unit will deliver th e final m anuscript to the publisher; size of p rin t run; num ber of offprints for authors and a copy of th e book for th e e d ito r. T h e c o n tra c t m u st be signed by an ALA dep artm en t head. Any volume issued by a com m ercial publisher m ust clearly state on its title page and in th e preface or introduction th a t the w ork was undertaken by an ACRL unit. ■ ■ Stress analysis: A case study By Larry J. Ostler A U L fo r Personnel and General Services Brigham Young University and Jin Teilt Oon Personnel Assistant Brigham Young University The sources of stress and satisfaction in one academic library. T here’s a dirty little secret in th e Age of the O f­ fice: stress. O u r jobs are killing us.” 1 Stress on the job affects th e m orale of w orkers a n d bosses in every setting. T he lib ra ry is no exception. Stress, an ad ap tatio n to change, is inevitable and constant because the w orld is constantly changing. H ow can w e cope w ith stress? Encouraged by an article in Library Journal en­ titled “Stress in the L ib rary ”2 w e decided to study stress in th e H a ro ld B. Lee L ib ra ry (HBLL) at Brigham Young University. W e used th e categories already developed by the a u th o r Charles Bunge: 1) patrons; 2) w orkload; 3) supervisors and m an ­ agem ent; 4) schedule and w orkday; 5) lack of posi- 1 nneta M iller, “Stress on th e Jo b ,” N ew sw eek 111 (April 1988): 40. 2Charles Bunge, “Stress in th e L ib ra ry ,” Library Journal 112 (Septem ber 1987): 47. tive feedback; 6) other staff m em bers; 7) lack of in­ fo rm a tio n a n d tra in in g ; 8) feelin g p u lle d a n d tugged; 9) technology and equipm ent; 10) physical facilities; 11) bureaucracy and red tape; 12) un­ challenging work; 13) failure and uncertainty; 14) change; 15) lack of budget and resources; and 16) miscellaneous. W e divided the L ee L ibrary employees into two groups, faculty and support staff, to test their re­ sponses to each of these items. After obtaining the results and feedback from these tw o sub-groups, w e com bined an d analyzed th e overall results. O ur goals in this study, in sequential order, w ere as fol­ lows: 1. To understand stress and satisfaction. 2. To identify sources and causes of stress and satisfaction in th e organization. 3. To analyze sources and causes of stress and sat­ isfaction.