ACRL News Issue (B) of College & Research Libraries September 1985 / 411 ACRL action s, July 1 9 8 5 Highlights of the Annual Conference meetings of the ACRL Board of Directors. T he Board of Directors of the Association of Col- lege and Research Libraries met twice during the ALA Annual Conference in Chicago: on July 6, 1985, and July 9, 1985. Academic status The Board reaffirmed the charge of the Aca demic Status Comm ittee and directed the staff to appoint a staff liaison to the committee. ACRL’s name A motion to change the nam e of the Association to the Association of College and Research L ibrari ans was referred to the Planning Committee. AECT Joint Committee The Board reviewed the proposal th at was being subm itted to the ALA Committee on Organization ACRL publications picked as top priority by members at ALA Annual Conference The ACRL President’s Program in Chicago took the form of a working meeting rather than a lec- ture/discussion. Five hundred conference partici pants attending the program were given a list of ten ACRL activities and asked to choose which five should have the highest priority. After discussing the choices with their colleagues, each table of ten p a rtic ip a n ts ran k e d th e activ ities th a t ACRL should stress in the coming years. The results were analyzed by a co m p u ter p ro g ram , courtesy of Brian Staples of O C LC , and reported to the entire group at the end of the session. Here are the results: N um ber One Priority: ACRL should continue to sponsor publications (including C O RL News, con ference proceedings, continuing education syllabi, books, etc.). N um ber Two Priority: The ACRL continuing education program should be expanded so th a t academic/research librarians may learn new skills and keep old skills current. N um ber Three Priority: ACRL should develop and vigorously prom ote standards and guidelines for academic libraries. N um ber Four Priority: ACRL should strengthen its alliances w ith other professional and scholarly organizations, thus increasing public awareness of the role of academic and research libraries in the higher education community. N um ber Five Priority: ACRL should support state and regional chapters in order to encourage a sense of professional identity and peer reinforce ment. A detailed analysis of the demographics of the participants, as well as their comments on each ACRL activity, is now underw ay and will be re ported on later in C O RL News. ■ ■ 412 / C &R L News (COO) to form a joint com m ittee between ACRL and the Association for Educational C om m unica tions and Technology (AECT). COO and the ALA Council later both approved this proposal. Board directors-at-large The Board approved a transition plan th a t will im plem ent the new nom inating process for the directors-at-large. Under the transition plan, the C hapters Council and the Activity Sections C oun cil will each nom inate a pair of director-at-large candidates for the 1986 election. By the 1989 elec tion there will be seven directors-at-large: two each nom inated by the Chapters Council and the Activ ity Sections Council and one each nom inated by the three type of library sections. Budget The Board approved the ACRL 1985-86 budget w ith total revenues set at $895,241 and expenses at $913,371. An analysis of the budget will appear in the December issue of C& RL News. Revisions to the Fiscal Policy M anual were ap proved. The ACRL budget will now pay for AV, special equipm ent and telecom munications costs for programs at the ALA Annual Conference. The travel per diem for approved travel expenses was raised from $50 to $100. Expenses for coffee service for the Board of Directors meetings will be paid for by the ACRL budget. O ther units wishing coffee service may approach vendors/publishers for funds to cover coffee expenses or may charge attendees for coffee. A new policy for the recognition of ser vice on the Board of Directors was also approved. Under this policy Board members, upon comple tion of their terms of office, will be presented w ith a token of the Association’s appreciation. The Board review ed a five-year sum m ary of ACRL revenues an d expenses and a re p o rt on ACRL staff tim e studies. Chapters The Board approved th a t the m inim um chapter a llo c a tio n w ill be set a t $100 s ta rtin g in th e 1986-87 fiscal year. The Board directed the Budget and Finance Com m ittee to continue to give high priority to officer and staff travel to chapter m eet ings. The policy on the Funded C hapter Speakers Program was revised to include the ACRL Past- President as a back-up speaker. C&RL article award The Board approved the concept of an aw ard for the best article published in College and Research Libraries and granted permission for the staff to seek funding for the aw ard. C&RL News The Board accepted a recom m endation from the final report of the ACRL/ALA Task Force: th a t the C &R L News Editorial Board and the C& RL News editor forge connections w ith section newsletters by reprinting or sum m arizing articles from the sec tion newsletters for general membership inform a tion. Committee intern policy T he Board approved the following policy on com mittee interns: “An internship provides a one- year opportunity for an individual to become more fam iliar w ith the work and organization of ACRL and to dem onstrate his/her capacities for further service to ACRL. An intern, unlike an observer, participates fully in the work and decision making of the committee. One, two but not more than three interns may be appointed to any one com m it tee in a given y ear.” Conflict resolution T he Board approved the following policy on conflict resolution: “W hen cases of conflict be tween ACRL units reach an impasse, the m atter will be referred to the ACRL Executive Com m ittee for resolution.” Council on Library Resources The Board endorsed the statem ent, “Scholar ship, Research, and Access to Inform ation,” p re pared by the Council on Library Resources. The Council issued the statem ent in January 1985 to as sert the need for unconstrained access to inform a tion. Discussion groups The Board approved th at the nam e of the ACRL Public Relations in Academ ic and Research L i braries Discussion G roup be changed to the ACRL Public Relations in Academic Libraries Discussion Group. The petition to establish a new Research Discus sion G roup was approved. Divisional Leadership Enhancement Program The Board received the final report of the Divi sional L eadership E nhancem ent Program P lan ning Com m ittee and discharged the Committee. Documentation Abstracts The Board approved the proposal to appoint one ACRL representative to the Board of Directors of D ocum entation Abstracts. The ALA Com m ittee on O rganization and the ALA Council later both approved this proposal. Fourth ACRL National Conference The Board heard a progress report on the Fourth ACRL National Conference to be held April 9-12, 1986, in Baltimore, Md. The chair of the Confer September 1985 / 413 ence Executive Committee, Jo H arrar, presented each Board member with Baltimore posters, a copy of the Baltimore Magazine and sample spices from the McCormick spice factory in Baltimore. Grant proposals The Board received information on ACRL staff assistance offered to ACRL units working on grant proposals. Under this process, an ACRL unit may submit its proposal to Headquarters for critique and suggestions for improvement. New York Conference programs The Board approved the program plans of 12 sections, 2 committees, 4 discussion groups and the President’s Program for the New York ALA Annual Conference, June28-July 3,1986. The May C&RL News issue will carry full details of these programs. Planning Committee The Board received the Planning Committee’s review of the Audiovisual Committee, the Budget and Finance Committee, and the Constitution and Bylaws Committee. The length of appointm ent for members of the Planning Com m ittee was changed from two to three years. The Board also approved a revised charge and membership composition for the Plan ning Committee. Section surcharge The Board voted to change the ACRL Bylaws to allow ACRL members to choose any two sections; to keep the surcharge at $2.00 or change it to reflect the cost of m aintaining a member; and to reassess the nomination process for the ACRL Board of D i rectors in 1989 to ascertain the im pact (if any) of the new section surcharge policy. The Board will consider this issue again at Midwinter when it votes on the revised Bylaws language. The membership will vote on this Bylaws change in the official ALA ballot this spring. Statistics The Board discussed the role of ACRL in the col lection of academic library statistics. The Board established a new standing Comm it tee on Academic Library Statistics and referred the recommendations of the Task Force on Library Statistics to this new committee. The Task Force was discharged. Standards The Board established a policy that all ACRL standards will be given away free and the budget will be set to absorb the production cost. The Board approved the following policy state ment: “Standards for subject-oriented divisions, departm ents, or branches of college or research li braries will not be adopted. The ACRL Standards and Accreditation C om m ittee believes th a t the ACRL/AECT Guidelines for Two-Year Learning Resources Programs, the ACRL Standards for Col lege Libraries, and the ACRL Standards for Uni versity Libraries can be successfully applied to most evaluations for accreditation by either re- Jim Ulsamer o f Baker & Taylor presents the A C R L Academic Librarian of the Year A w ard to Jessie Carney Smith. 414 / C&RL News gional or subject-oriented bodies.” The deadline for the completion of the revised College Library Standards was extended until after the January 1986 M idwinter meeting. Strategic planning The Board discussed the ALA Strategic Long Range Planning process and its relationship to ACRL’s planning process. Task Force on Academic Libraries and Higher Education The Board received the final report of the Task Force on Academic Libraries and Higher E duca tion, discharged the Task Force w ith thanks, and referred the report to the Planning Com m ittee for study and further recommendations if necessary. Western European Specialists Section The Board approved a new aw ard, the M artinus Nijhoff In tern atio n al W est E uropean Specialist Study G rant. The grant will provide travel, room and board for a personal m em ber of ALA to travel to The Hague in order to visit Nijhoff International and then to travel to two other West European countries in order to study some aspect of West E u ropean librarianship or bibliography. WESS will be responsible for adm inistering the aw ard. ■ ■ The Martinus Nijhoff International West European Specialist Study Grant M artinus Nijhoff International has announced its intention to aw ard an annual West European study grant. The grant will enable a m em ber of ALA to travel first to The Hague in order to visit Nijhoff International and then to two other West European countries of the grant recipient’s choice for ten consecutive working days in order to study some aspect of West European librarianship or bib liography. The grant will cover air travel to and from Europe, surface travel in Europe, lodging and board. The jury responsible for making the aw ard will consist of three members of ACRL’s W estern E uro pean Specialists Section. Two members of Nijhoff International will serve as consultants to the jury. Section surcharge to be altered? The ACBL Board of Directors took the initial step at Annual Conference of allowing m em bers to join any two ACBL sections w ithout sur charge. C urrently members can join one type- o f-lib ra ry section an d one ty p e –o f-a c tiv ity section w ithout surcharge, but must pay an ad ditional $2 per section to join others. The pro posal would allow members to join any two sec tions; the surcharge would then apply only to those wishing to join three or more sections in a given year. The Board will consider the issue again at the M idwinter Meeting when it votes on revised ACRL Bylaws language, and ACRL members will vote on the Bylaws change in the official ALA ballot next spring. ACRL members may send comments on the proposal before January 20, 1986, to JoAn Se gal, Executive D irector, ACRL/ALA, 50 E. H uron St., Chicago, IL 60611. Applications should contain a detailed description of the proposed project, and an explanation of the value of the project to the library com munity. The prim ary criterion for aw arding the grant will be the significance and utility of the proposed project as a contribution to the study of the acquisition, or ganization, or use of library materials from or re lating to W estern Europe. A report of no less than 4,000 words on the re search resulting from the study trip is to be subm it ted to the jury no later than six months after the fi nal day of the trip. It is assumed th a t in most cases this report will be suitable for publication: if so, ACBL will be given first rights of refusal. If the grant recipient wishes to rem ain in Europe for longer th an the ten days covered by the grant, this may be done at the recipient’s own expense. The deadline for applications for the 1986 grant will be December 1, 1985. The w inner of the grant will be announced in the membership meeting of the W estern European Specialists Section at the 1986 annual ALA conference. Applications should be sent to Conradus Jager, M artinus Nijhoff In tern atio n al, 190 Old D erby Street, H ingham , MA 02043. ■ ■ ACRL statistical survey Copies of the 1984 “100 Libraries” Statistical Survey are still available from the ACRL Of fice. This is the report of the ACRL Task Force on Academic Library Statistics on their survey of non–ARL academ ic libraries. The report provides statistics on 47 university, 31 four-year college, and 33 com m unity and junior college libraries. Copies may be ordered ($9 for ACRL members, $12 for non-members) from ACRL H eadquarters, 50 E. H uron St., Chicago, IL 60611. Do you and your book wholesaler speak the same language? Sometimes it takes one well-trained and skilled librar ian to fully understand the real needs of another That’s why Baker & Taylor has made a point of having more trained librarians on staff than any other book supplier These professional librarians are dedicated to helping you get the most benefit from Baker & Taylor’s spe cialized services. So when you order from Baker & Taylor you can be assured that nothing will ever get lost in the transla tion. Call or write us now for more information.AEBAKR & TYLOR CAN XEPEND ONPEREIENCE YOUD a grace company Eastern Division, 50 Kirby Avenue, Somerville, NJ 08876 (201) 722-8000 Midwestern Division, 501 S. Gladiolus Street, Momence, IL 60954 (815) 472-2444 Southern Division, Mt. Olive Road, Commerce, GA 30599 (404) 335-5000 Western Division, 380 Edison Way, Reno, NV 89564 (702) 786-6700 416 / C&RL News ACRL award winners Carolyn Kirkendall receives the Miriam Dudley BI Librarian o f the Year A w ard fro m BIS chair Bill Miller. Alena F. Chadwick and James E. Simon, two o f the three Oberly A w ard winners, are given their certificates by Linda Phillips, STS chair, and Maria Pisa, o f the National Agricultural Library. September 1985 / 417 ACRL/ISI fellowships for 1986 T he Association of College and Research L i braries solicits applications for the tw o fellowships m ade possible by the Institute for Scientific Infor m ation (ISI) in Philadelphia. The first, the Samuel Lazerow Fellowship for Research in Acquisitions or Technical Services in an Academic or Research L ibrary, honors a senior vice-president of ISI who m ade outstanding contributions to these fields. The fellowship of $1,000 is to foster advances in ac quisitions or technical services by providing a p rac ticing librarian w ith funds for research, travel, and writing. The second fellowship, the ACRL Doctoral Dis sertation Fellowship, provides an aw ard of $1,000 to a doctoral student working on a dissertation in the area of academic librarianship. A pplications for b o th fellow ships should be m ade to ACRL/ALA, 50 E. H uron St., Chicago, IL 60611-2795, and are due by D ecem ber 1, 1985. There are no application forms for these fellow ships. C andidates should subm it proposals as de scribed below. The winners of the aw ards will be announced at the ALA Annual Conference in New York in July 1986. To be eligible for the Lazerow Award, a lib rar ian must be working in acquisitions or technical services in an academ ic or research library. The Fellow ship supports research in acquisitions or technical services, including the technical services aspects of library autom ation and library m anage m ent. Research projects in collection development or the com pilation of bibliographies will not be supported by this Fellowship. A pplication p ro posals should be brief (five pages or less) and in clude the following: 1) description of research, travel, or w ritin g project; 2) schedule for the project; 3) an estim ate of expenses. An up-to-date curriculum vitae should accom p an y th e proposal. Proposals for th e L azerow Award will be judged on the following: 1) potential significance of the project to acquisi tions or technical services work; 2) originality and creativity; 3) clarity and completeness of the proposal; 4) evidence of an interest in scholarship, such as a previous publication record. In order to be eligible for the ACRL Doctoral Dissertation Award, the applicant must meet the following qualifications: 1) be an active doctoral student in the academic librarianship area in a degree-granting institution; 2) have all coursework completed; 3) have had a dissertation proposal accepted by the institution. The application should be brief (less th an ten pages) and include the following: 1) description of the research, including signifi ance and methodology; 2) a schedule for completion; 3) budget and budget justification for items for hich support is sought (these must be items for hich no other support is available); 4) the nam e of the dissertation advisor and com ittee members; 5) a cover letter from the dissertation advisor en orsing the proposal. An up-to-date curriculum vitae should accom any the proposal. Proposals will be judged on the ollowing criteria: 1) potential significance of the research to the ield of academ ic librarianship; 2) validity of the m ethodology and proposed ethod of analvsis; 3) originality and creativity; 4) clarity and completeness of the proposal; 5) presentation of a convincing plan for com ple ion in a reasonable am ount of time; 6) evidence of a continuing interest in scholar hip, such as a previous publication record. The w inner of the 1985 Lazerow Fellowship was nne L. Highsmith, head of the Copy Cataloging epartm ent at Texas A&M University, for a com arative study of the cataloging components of sev ral a u to m a te d lib ra ry systems. T he 1985 co inners of the Doctoral Dissertation Fellowship ere Vicki L. Gregory, Rutgers University, for State C oordination of Higher E ducation and Aca emic L ibraries”; and Joanne R. Euster, doctoral tudent at the University of C alifornia, Berkeley, or “The Leader Role in Influencing the C entral nvironm ent of Academic L ibraries.” For further inform ation on either of these two ellowhips, contact ACRL/ALA, 50 E. H uron St., hicago, IL 60611-2795; (312) 944-6780. ■ ■ Special collections transfer guidelines The “Guidelines on the Selection of General C ollection M aterials for T ransfer to Special Collections” th a t appeared in C & RL News, Ju ly/August 1985, pp. 349-52, are still in the draft stage and have not yet been formally adopted by ACRL. Readers wishing to com m ent on the proposed guidelines may still do so. C ontact Sa muel A. Streit, Assistant University L ibrarian for Special C ollections, John H ay L ib ra ry , B row n U n iv ersity , Box A, P ro v id e n c e , RI 02912. c w w m d p f f m t s A D p e w w “ d s f E f C “I used to shudder when patrons requested informatioi on a proceedings paper.” “Now I Reach for ISTP® and ISSHP®.” N ow you too can get easy access to indi individual papers presented in them. And the vidual papers published in conference main entries display proceedings in a con- proceedings . . . with the Index to Scientific &te nts-page format— ideal for easy scanning. Technical Proceedings® and the Index to Each entry provides the full bibliographic Social Sciences & Humanities Proceedings®. information you need. Each year, ISTP indexes over 120,000 individ Why not make these valuable indexes part ual papers, and ISSHP nearly 20,000. Over of your library’s reference collection? 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