ACRL News Issue (B) of College & Research Libraries September 1 9 9 7 / 5 3 7 Conference Circuit A C R L im a g in e s lib r a r ie s of the fu tu re Highlights o f ACRL program s a t ALA’s 1997A n n u a l Conference ACRL members enjoyed cool, sunny days in San Francisco during ALA’S 116th Annual Confer­ ence June 26-July 3. Total conference atten­ dance was approximately 23,201 members, ex­ hibitors, and guests, including 12,059 paid registrants. Many of ACRL’s sections sponsored this year’s President’s Program, which was given to a standing room only crowd of more than 1,000. (Ed note: Thanks to the many members w ho summarized programs for C&RL News so that w e could bring you this report.) Imagining the learning library The ACRL President’s Program [cosponsored by the following six sections of ACRL: Instruction; College Libraries; Community and Junior Col­ lege Libraries; Education and Behavioral Sci­ ences; Extended Campus Library Services; and Asian, African, and Middle Eastern] explored the vision of the “learning library,” which would invite exploration and present opportunities for learning and research. Maureen Sullivan [an or­ ganizational development consultant] moderated the session, which featured Betsy Baker from Northwestern University, Peggy Van Pelt and B arry B ra v e rm a n fro m W alt D isn e y I m a g in e e rin g , a n d C raig H a rtm a n from Skidmore, Owings & Merrill. In the context of conflicting views of the library’s mission, Baker suggested that we need a clear and unifying “story” to provide m ean ­ ing an d p u rp o s e a n d b rin g o rd e r o u t o f chaos. She p ro p o sed th e con sid eratio n o f fo u r c o re v a lu e s th a t w o u ld s h a p e th e library’s story: 1) convergence, o r bringing to g e th e r v ario u s reso u rce s an d p o in ts o f view, 2) conduciveness, o r leading p eo p le to resources, 3) conveyance, carrying a rec­ ognizable library identity to the public, and 4) com m unity, integrating the library into the university’s learning community. Van Pelt and Braverman found similarities betw een their work as Disney theme park de­ signers and the challenge that librarians face in designing the learning libraiy. Van Pelt dis­ cussed the importance of cooperation, team­ work, communication, storytelling (marketing ideas), community, and imagination which are vital elements in converting ideas into reality. Most important, librarians must know their au­ dience, the learners. Braverman argued that the library must first identify its mission before making any changes. Then it will be in a position to identify its com­ petitors and develop programs that only it can provide. Braverman cautioned that libraries must reach a balance betw een implementing new technologies and maintaining traditional services that patrons want. Hartman brought an architect’s perspective to the design of the learning library, arguing that the architectural design of libraries must accom­ modate the disparate demands of technology, environment, and the communities of users.— Jim Terry, New York University (Reprinted with Braverman argued that the library m ust first identify its m issio n b efore m aking any changes. 5 3 8 /C&RL News permission fro m Cognotes, Conference Wrapup, July 19979 Ed. note: Following the program an excit­ ing Showcase of Ideas featured some of the innovative ways that academic librarians are communicating the library’s educational mis­ sion and creating learning environments in their institutions. Among the nineteen presentations was Leigh Carruthers and Valeda Dent’s dis­ play regarding the University of Michigan’s In­ teractive Reference Assistant (IRA) project, which allows residence hall libraries to access reference services at the undergraduate library using desktop conferencing. Other highlights included Nancy O ’H anlon’s presentation of Ohio State University’s net. Tutor, a web-based tutorial offering self-paced interactive lessons on using the Internet for scholarly research, an d U niversity o f N orth T exas lib ra ria n s M onika A n to n elli, Je ff K em pe, an d G reg Sidberry’s lively dem onstration of how to in­ tegrate creative theatrical touches into library instruction classes. African Americans in San Francisco Did you know the first jazz club anywhere is still standing— in San Francisco?! On Saturday, June 28, in association with the ACRL’s African-American Studies Librarians Section and the Black Caucus of ALA, there was a gathering of griots (an African expression for oral storyteller) to show and tell about the Afri­ can American experience in San Francisco as well as honor Charlemae Hill Rollins, the first black librarian to be given honorary life membership Greg Sidberry d em on strates theatrical p r e se n ­ tation te ch n iq u e s du rin g the “S h ow case o f Ideas” follow in g the ACRL P resident’s Program. P ho to c re di t: M .E . D av is by the ALA, and be elected president of the Children’s Services Division of ALA. A bus toured the city of San Francisco, stop­ ping to point out significant landmarks of the founding contributions of blacks to California, which have been ignored or buried in today’s mainstream resources. Did you know that Cali­ fornia was nam ed after a treasure island in the p o p u la r S p a n is h ta le “Las S e rg e s d es Esplendien,” written by Spanish author Garcia Ordonez Montavlvo in 1510? But, did you know that the mystical island was inhabited by black w om en and ruled by Q ueen Calafia? John Wil­ liam Templeton directed the tour and is also co-editor of Our Roots Run Deep: The Black Ex­ perience in California, a resource that will an­ swer all these questions and more. He gave oral highlights on Leidesdorff Street, nam ed for William A lexander Leidesdorff (1810-1848), w ho at 27 was one o f San Francisco’s wealthi­ est residents and was of Danish and African descent; and the former homesite of Mary Ellen Pleasant (1820-1904), w ho blazed before Rosa Parks by being the first black person to suc­ cessfully win a lawsuit against San Francisco railroad companies, because they refused to allow blacks to ride streetcars. The bus also stopped at the Center for Afri­ can and African American Art and Culture (San Francisco) for a tour of its museum and gallery. The center acquires and presents information on the role of black Americans in art and his­ tory, and maintains a research library. All was concluded with a reception at the black-owned Loville’s Restaurant on Fisherman’s Wharf. The guest speaker, Joseph Rollins, told his mother’s story. Charlemae Hill Rollins was a remarkable librarian; her love for books and read­ ing propelled her into the library profession, but her memorable career should never be forgot­ ten. AFAS gives sifa (a Kiswahili w ord meaning praise) to Charlemae Rollins.— Gladys Smiley Bell, Kent State University The Cold W ar ACRL’s Anthropology and Sociology Section presented “The Cold War: Social Science Re­ search, Scholarly Communication, and the De­ velopm ent of New Inform ation Resources.” Laura Nader, University of California, Berke­ ley, described the rigid conformist social men­ tality that underpinned the militarization of sci­ en c e. T he p o s t- W o r ld W ar II g ro w th o f universities depended on external funding. Ad­ ministrations exerted pressure on faculty to pro­ September 1 9 9 7 /5 3 9 cure m oney, an d sources o u tsid e o f academe began to determine the focus of research. The major federal grants w ere awarded for military-related top­ ics. Area studies programs w ere origi­ nally funded to gather strategic infor­ mation. The few anthropologists w ho expressed concern for the use of anthro­ pological work by government agencies were dismissed from prestigious univer­ sities. Although the American Anthropo­ logical Association debated the ethical Sallie Harlan and Lenora Berendt participate in o n e o f th e w o r k s h o p s o ffe r e d at th e In str u c tio n S e c tio n ’s p re co n fer en ce , “Learning to T each .” P h o to credit: M. E. Davis issues involved, action was not forth­ com ing. Many an th ro p o lo g ists w ho entered the profession from the 1960s onw ard are therefore distrustful of their predecessors. Money from private sources often carried a political agenda also. While the Ford Founda­ tion spent more than $83 million for social re­ search during the 1950s, Rebecca Lowen, Uni­ versity of California, San Diego, reported that many Ford officials held direct ties with the U.S. State and Defense Departments. Much Ford money w ent for research compatible with the interests of the security state (e.g., propaganda, public opinion, etc.). Military-funded research was a primary force in the developm ent of com puter technology. Numerous ways in which the technology re­ flects its martial origins, including the surveil­ lan ce capability, w ere d es crib ed by Peter Lyman, University of California, Berkeley. H ow ard Besser, University o f California, Berkeley, discussed the explosion of published information, the subsequent growth of libraries and the dem and for librarians with language and subject expertise, and the em phasis on quantity that began during this era. While the traditional sources are eroding, the need for outside funding co n tin u es in academ e. An awareness o f w ho controls external money is needed.—Jam es W. Williams, University o f Illi­ nois a t Urbana-Champaign Libraries and the performing arts ACRL’s Arts Section Dance Librarians Commit­ tee and the Theatre Library Association cospon­ sored the program “From D ocumentation to Access: Library Collaboration in the Perform­ ing Arts.” O r d e r y o u r A n n u a l C o n fe re n c e a u d io c a s s e tte s Audiocassettes of selected ACRL programs from the 1997 ALA Annual Conference in San Francisco are now available. Each program consists of two cassettes and sells for $24.00, unless otherwise noted. T h e N ew G e n e r a tio n o f S ch olars: D o T h e y R ea lly N eed Us? M aybe, M aybe N ot (ACRL U n iv e r sity L ib raries S e c tio n ) Or­ der no. ALA 742 T h e C o ld W ar: S o c ia l S c i e n c e R e ­ se a r c h , S c h o la r ly C o m m u n ic a tio n , a n d t h e D e v e lo p m e n t o f N e w I n f o r m a t io n R e so u r c e s (ACRL A n th r o p o lo g y a n d S o ­ c io lo g y S e c tio n ) Order no. ALA 744 F r e e d o m o f A ccess: In te r n e t a n d I n ­ t e l le c t u a l F r e e d o m I s s u e s B r ie fin g fo r A c a d e m ic L ib r a r ie s (ACRL I n t e lle c t u a l F r e e d o m C o m m itte e ), 1 cassette, $12.00. Order no. ALA 746 T h e S c ie n tific R esearch er: H a rd w ired fo r R etriev a l o r W ed d ed to P rin t (ACRL S c ie n c e a n d T e c h n o lo g y S e c tio n ) Order no. ALA 747 I m a g in in g th e L ea rn in g Library (ACRL P r e sid e n t's P rogram ), 3 cassettes, $36.00. O rder no. ALA 748 Audiocassettes for other programs are also available. Call, write, or fax your order or a request for an order form to: T each’em, 160 E. Illinois St., Ste. 300, Chicago, IL 60611; (312) 467-0424; fax: (312) 467-9271 or (800) 225-3775. You may pay by check (payable to T e a c h ’em ) o r c re d it card (Visa, MC, AMEX). 5 4 0 /C&RL News Focusing on Goal 2 of the ACRE, Strategic Plan, the four-person panel spotlighted current projects o f collaboration betw een and among perform in g arts organizations and libraries. Catherine Johnson, director, Dance Heritage Coalition, addressed “Access to Dance Research Resources Project: A Report on the National Cataloguing and Processing Initiative.” Funded by the National Endowment for the Humani­ ties and matching grant monies, the project began in 1993 and was com pleted June 30, 1997—the day of the program. The project’s objectives w ere to process and catalog primary dance resources in seven repositories, and to create tools to assist in more efficient catalog­ ing and processing in the future. Overall, 73 finding aids w ere created, 12,500 items were cataloged, 6,600 MARC records w ere created, and 9,150 authority records w ere added to LC- NAF. The guidelines for cataloging o f materi­ als are available for review at www.nypl.org/ dhc. A total of 56,707 records w ere prepared for retrieval by LC. Janet Ross, dance historian and critic, pre­ sented “Documenting Leonid Jacobson’s Vestris, a Collaboration of SF-PALM and the San Fran­ cisco Ballet.” Leonid Jacobson (1904-75), a dancer specializing in character and grotesque roles, created Vestris, a series of taxing mime and virtuoso dance vignettes, set to music by Banschikov, for Mikhail Baryshnikov. A young French m ale d a n c e r rec e n tly a p p r o a c h e d J a c o b so n ’s w idow , w ho is currently teach ­ ing d an c e in San Francisco, to co ach the w ork. Ross o b ta in ed perm ission to v id eo ­ ta p e th e coaching process. This docum enta­ tion of the wife of the choreographer recreat­ ing the work o f her husband is indispensable to the dance world and will preserve this unique work for generations of scholars and perform­ ers. Margaret Norton, executive director, SF- PALM, presented “Improving Video Documen­ tation through a Regional Training Program.” In response to the continuing problem of poorly executed video docum entation o f dance per­ formance, SF-PALM, in collaboration with local dance organizations, obtained funding to train eight videographers for that explicit purpose. During the training process, it becam e appar­ ent that the choreographers required an ex­ panded understanding of the video docum en­ tation process and the videographers needed to understand the unique problems of docu­ menting dance. Willie Walker (SF-PALM) spoke on “Getting the Right Stuff: Developing a Records Transfer Program for the San Francisco Opera, Ballet and Symphony.” Walker addressed the prob­ lems o f w hat to save, how to access what is saved, staff issues involved in records preser­ vation decisions, and storage issues. He d e­ scribed a systematic process in which a flow­ chart first identifies dep artm en ts th at have records that should be preserved, and then what types of files are generated. Each type of file is then analyzed according to categories: how many cubic feet, annual increase, office reten­ tion, final disposition, what to destroy initially, space needed to archive in five years, and ulti­ mate space needed to archive. Walker stressed the collaborative process betw een the archival repository and the organization as well as the collaborative process within the organization required to develop the initial flowchart. The program session was followed by tours to the War Memorial O pera H ouse an d the Geary Theatre.— Nancy Stokes, University o f Akron Sex, lies, and electronic reserves ACRL’S Copyright Committee p resen ted the program “Sex, Lies and Electronic Reserves: Fair Use or Not.” Mary Jackson, Association of Re­ search Libraries, provided a framework for the session. She identified six overarching issues that need to be considered in electronic reserves. These w ere 1) content of w hat is on reserve, both materials created by the instructor and for­ mally published materials; 2) technology needed to create the Web site; 3) access and use is­ sues; 4) management issues; 5) intellectual prop­ erty rights; and 6) library practices and poli­ cies. She asserted that institutions need to define and develop a library policy on copyright. From within that framework, institutions develop the policies that govern electronic reserves. Among the management issues, four areas w ere high­ lighted: w ho manages the process; w ho ob­ tains the permissions; how do the paper and electronic reserve systems fit together; and how do course packs and electronic reserves fit to­ gether. Dave Davis, Copyright Clearance Cen­ ter, seconded the notion that institutions need to develop policies governing electronic re­ serves. Mickie Voges, Chicago-Kent College of Law, Illinois Institute of Technology, stressed that underlying copyright are the competing in­ terests o f the creator and user; copyright’s pur­ pose was to further the state o f society through an educated populace and at the same time http://www.nypl.org/ September 1 9 9 7 /5 4 1 assure an incentive or protection for the cre­ ator. Don Bosseau, San Diego State University, stated that “electronic reserves w ouldn’t be in­ teresting without the copyright issue.” In his experience, a great deal of effort is deployed by libraries to obtain permissions. He suggested scientific analysis should be used to test eco­ nomic models and access for electronic reserves. Practical and w orkable solutions need to be d e v e lo p e d a n d t r ie d .— E ric k a C. Linke, Carnegie Mellon University Freedom of access The ACRL Intellectual Freedom Committee s p o n s o re d a p ro g ra m called “F reed o m of Access.Internet@ Intellectual Freedom .Issues Briefing” with speakers Jim Schmidt, San Jose State University, and John Bushman, Rider Uni­ versity. Schmidt gave a thought-provoking and content-packed talk covering some of the im­ portant differences betw een academic and pu b ­ lic libraries in the territory of intellectual free­ dom. Whereas, for example, public libraries usually access the Internet through service pro­ viders, academic libraries gain access through their local campus network. Pointing out that past court cases are not con­ clusive, Schmidt showed the relatedness between Internet access and the concept of “public fo­ rum.” Whether a public forum is traditional, lim­ ited, or nonpublic could determine the extent and amount of regulation of Internet content. Another example o f technology affecting in­ tellectual freedom is the use of filters to censor types o f electronic information. Schmidt sur­ mised that because current filtering systems are vague and overly broad, publicly funded “aca­ demic libraries probably can’t legally filter.” Schmidt emphasized that an im­ portant step in safeguarding intellec­ tual freedom of electronic informa­ tion in academic libraries is the active involvement of librarians in univer­ sity decision-m aking processes to help establish good local Internet policies. Bushman’s presentation, “IF in the Library Workplace,” summarized the results of an informal (but quite in­ teresting) survey on intellectual free­ dom in the university that he con­ ducted with Mark Rosenzweig for the Susan A llen, Judy H arvey Sahak, and Nora Q uinlan e n jo y a r ec ep tio n o n th e grou n d s o f th e H u n tin gton Library at th e RBMS P recon feren ce th e y plan n ed . P h o to credit: M. E. Davis Progressive Librarians Guild. The re­ sults revealed that a large num ber of people m isunderstand important intellectual freedom issues. One surprising finding was a considerable disjunction betw een how IF is thought to be upheld in academic libraries and the reality.— Charlotte Hess, In d ia n a University Using exhibits ACRL’s Public Relations in Academic Libraries and Exhibits an d D isplays in College Librar­ ies D iscussion G roups c o sp o n so re d a p ro ­ gram at th e n ew San Francisco Main Library. Laura Lent, ex h ib itio n s an d p ro gram m ing m anager, led th e gro u p from th e large sixth- floor exhibit space to th e interior o f the base­ ment to the smaller exhibits w ork area. Com­ m unity relations specialist E leanor Shapiro assisted with the tour. The exhibit program is so successful at San Francisco Main Library that the library is “inun­ dated with proposals,” according to Lent. Pro­ posals are reviewed three times a year. The priorities for the exhibits program are show ­ casing the library and the local community. In the review process the proposals are judged on how well they meet these priorities and the breadth of the subject matter and the inclusion o f local subjects and issues. Most exhibits also involve public programs. Smaller exhibits that can be accom modated in several cases or on one or more bulletin boards are reviewed by the appropriate library department. Lent also gave hints on installing exhibits with a limited budget. She said many exhibits are sponsored by organizations and coalitions from the com­ munity and she uses interns to assist with prepa­ ration and installation o f the exhibits.— Bar­ bara Kile, Rice University 5 4 2 / C&RL News Rereading the past The Rare Books and Manuscripts Section of ACRL held its 38th annual preconference at the Claremont Colleges in Claremont, California, June 24-27, 1997. Entitled “Rereading the Past: New Methodologies and Approaches to the His­ tory of the Book,” the preconference looked at how research in the history of the book has developed since the 1980 RBMS preconference on the history o f the book, “Books and Society in History,” while at the same time examining new strategies. In all, 232 people attended, of which 51 w ere first-time attendees. The preconference began with tours, a work­ shop on letterpress printing, and a successful bookfair organized by the Southern California Chapter of the Antiquarian Booksellers’ Asso­ ciation of America. The preconference keynote speaker was Robert A. Gross, College of Will­ iam and Mary. In his talk, “Communications Revolutions: Writing a History o f the Book for the Electronic Age,” he congratulated RBMS for firs t ra is in g m a n y is s u e s a t th e 1980 preconference that have since becom e para­ m ount in b ook studies. He also called the pu b ­ lication from that preconference, “Books and Society in History” (1983), very important in spreading information about the then new field o f the history of the book. The next speaker was Julian Roberts, of the Bodleian Libraiy, Oxford University. In his talk, “From Bibliography to Book History: A British Perspective,” Roberts discussed the histoiy of the study of bibliography and surveyed the progress of long-term bibliographic projects of imprints, such as the English Short Title Catalogue. On Wednesday afternoon time was set aside for semi­ nars and a workshop on cataloging. After an outdoor supper, the group attended a concert by soprano Lucy Shelton. Her selections included songs from the repertoire of Ernestine Schumann- Heink, whose papers are housed in the Claremont Colleges' H onnold Library. On Thursday, attendees met at the Henry E. Huntington Library, Art Collections, and Bo­ tanical Gradens in San Marino. In the morning participants attended short-paper presentations. In the early afternoon attendees had the choice o f hearing a slide talk on the Ellsmere Chaucer Facsimile Project by head b ook conservator Maria Fredericks, a demonstration o f exhibi­ tion techniques, or a gallery talk on an exhibit of Mark Catesby’s natural history watercolors. The afternoon’s plenary speakers were Jeffrey Groves, of Harvey Mudd College, w ho spoke on how publishing practices of Ticknor & Fields con­ tributed to the formation of literary canon in tire nineteenth century, and Rosalind Remer, of Moravian College, who exam ined current research into early American publishing enterprises. O n Friday the morning was given over to s e m in a rs a n d to p le n a ry s p e a k e rs . Steve Ferguson, Princeton University, detailed his survey on merging theory and practice in the history of the book and called for increased education and an award to prom ote the field. Ellen Dunlap, president of the American Anti­ quarian Society, detailed how studies in book history have benefited her institution.— Charles Egleston, University o f Colorado Beyond "fair use": issues of intellectual property “Intellectual Property in the Digital Library: From the Vatican Library to the Future” was the focus of a presentation by Henry M. Gladney of the IBM Almaden Research Center in San Jose, California, to ACRL’s Western European Specialists Section. Gladney described an IBM project to digitize 100 manuscripts from the Vatican Library as “an early experiment to ex­ plore the technical, financial, and practical in­ tellectual property management problem s of making illustrated mediaeval manuscripts ac­ cessible by the Internet.” The total cost o f such undertakings is very high; thus it is unlikely that a large num ber of the Vatican’s collection o f 150,000 manuscripts will ever be converted into electronic form. The need to maintain the intellectual integ­ rity of the images to be disseminated, while at the same time making it difficult to pirate them, prompted the Vatican Library to require the im­ position of a highly visible watermark on each digital page. A demonstration of this and other watermarks elicited lively discussion about aes­ thetic considerations as well as about the like­ lihood o f specialized material being pirated. G ladney n o ted that p osing th e question “What is worth protecting?” is crucial w hen con­ templating a digitization project. The answer must take into account such aspects as unique sources, an institution’s accessibility and repu­ tation, economic benefits, authors’ wishes, read­ ers’ interests, and also readers’ privacy. T he p r e s e n ta tio n is a p p r o x im a te d o n G lad n e y ’s W eb p ag e, av ailab le at: h ttp : // a l m a d e n . i b m . c o m / c s / p e o p l e / g l a d n e y / ala.html.— Nancy Boemer, In d ia n a University- Bloomington ■ almaden.ibm.com/cs/people/gladney/ September 1 9 9 7 / 5 4 3 Missing conference data? If you are hunting for critical conference ordering full-text conference proceedings proceedings information, look no further through ISI Document SolutionSM. than the In d ex to Scientific & Technical FREE trial CDs available Proceedings"TM o n C D -R O M and In dex Next time you’re nosing around to Social Sciences & H u m an ities for the absolute latest ground-breaking Proceedings" TMo n C D -R O M from ISI®. discovery in your field, remem­ Updated quarterly, these easy- ber to look for to-search CDs give you every the Index to significant detail from impor­ Scientific & tant conferences all over the Technical world. It’s all cutting-edge. 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