ACRL News Issue (B) of College & Research Libraries


49

 du p licates, and w orn-out m aterials. 
Procedures regarding deletion need to be explicit 
for w eed in g  and d isposing of such m aterials. 
Prom pt attention m ust be given to damaged ma­
terials so that repairs and replacem ent (including 
rebinding of printed materials or replacem ent of 
portions of projected or recorded materials) are 
handled systematically, along with prom pt action 
to replace im portant items, including those dis­
covered to be missing.

15. The Learning Resources Unit functions as 
an archive f o r  historical in fo rm a tio n  and 
documents concerning the college itse lf

An effort should be made to locate, organize, 
and house institutional archives to the extent d e ­
fined by the administration.

V .  S e r v i c e s

A. Users o f Learning Resources have the right to
expect:
1. T hat facilities, m aterials, and services are 

av ailab le an d  a ccessib le to m e e t d e m o n ­
strated instructional needs for their use re ­
gardless of location;

2. T h a t an a tm o s p h e re  b e p ro v id e d  w hich 
allows sensitive and responsive attention to 
their requirem ents;

3. That professional staff be readily available for 
interpretation of materials and services and 
for c o n su ltatio n  on in stru c tio n a l d e v e lo p ­
ment;

4. T hat physical facilities be p ro p erly  m ain­
tained to make use comfortable and orderly;

5. T hat req u ests for scheduling, circulation, 
distribution, and utilization of materials and 
related equipm ent be handled expeditiously;

6. That acquisition, production, and organiza­
tion of materials m eet educational, cultural, 
and personal needs.

7. If an institution is conducting classes in off- 
campus locations, careful planning and fund­
ing m ust be provided to ensure that equal 
services are available to those programs.

V I .  I n t e r a g e n c y  C o o p e r a t i v e  A c t i v i t i e s

A. Cooperative arrangements f o r  sharing o f  re­
sources are developed w ith other institutions 
and agencies in the comm unity, region, state, 
and nation.
To provide the best possible service to the stu­

dents and faculty in the two-year college, close 
relation ship s w ith o th e r local in stitu tio n s and 
agencies and with institutions of higher education 
in th e  a re a  are e sse n tia l. T h ro u g h  c o n so rtia, 
m edia cooperatives, and loan arrangem ents, in­
stitutions can share resources. The college may 
n eed to make arrangem ents so that its students 
may use the area facilities and resources. W hen 
an undue burd en  is placed on a neighboring in­
stitution, financial subsidy may be appropriate.
B. The institution is willing to consider participa­

tion in cooperative projects, such as shared 
cataloging, com puter use, and o th er services 
which may he mutually beneficial to all partici­
pants.
By cooperative p lan n in g  m uch expense and 

wasteful duplication can be avoided in the com­
m unity and region. Learning Resources personnel 
and institutional administrators need to be alert 
to cooperative activities of all kinds and to be 
willing to explore the possibilities of participation 
for their own institution.
C. Responsibility f o r  the collection and preserva­

tion o f  community history and fo r  the accumu­
lation o f  o th e r local and sta tistica l data is 
shared with other institutions and is coordi­
nated with them. ■ ■

Proposed Bylaws of the Law and
Political Science Section

E d ito rs Note: The following proposed bylaws will 
be voted on by LPSS members at the 1982 ALA 
Annual Conference in Philadelphia.

Article I. Name

The name of this organization is the Law and 
Political Science Section of the Association of Col­
lege and Research Libraries.

Article II. Object

The Section shall re p re se n t librarians in th e 
field of law and political science. It will act for 
ACRL in co o p eratio n  w ith o th e r p rofessional

groups in regard to those aspects of library ser­
vice that require special knowledge of law and 
political science.

Article III. M em bership

Any m em ber of ACRL may elect m em bership 
in the Section. Every personal m em ber has the 
right to vote and is eligible to hold office.

Article IV. Meetings

The Section shall hold an annual m eeting at 
the tim e and place of the Annual Conference of 
the American Library Association. O ther m eetings



 may be called at th e discretion of the Execu­
tiv e  C o m m itte e . T e n  m e m b e rs  c o n s ti tu t e  a 
quorum  for any m eeting of th e Section.

Article V. Officers

Sec. 1. The officers of this Section shall be a 
chair, Vice-chair/chair-elect, a secretary and two 
m em bers-at-large.

Sec. 2. All officers shall serve term s ending at 
th e  a d jo u rn m e n t of th e  a n n u al m e e tin g . T h e 
chair-elect serves as vice-chair for one year. At 
expiration, or earlier in case of a vacancy in th e 
office of chair, th e  ch air-e le c t succeeds to th e  
office of chair and serves until the expiration of 
th e  te rm  for w hich e le c te d . T h e s e c re ta ry  is 
elected for a term  of two years. The m em bers-at- 
large are elected for two-year staggered term s. A 
vacancy in other offices shall be filled by election, 
except for secretary, which shall be filled by an 
appointm ent m ade by the chair.

Article VI. C om m ittees

The Executive C om m ittee shall consist of the 
elected officers. The Executive C om m ittee shall 
serve as the Program Com m ittee. The chair may 
a p p o in t a d d itio n a l m e m b e rs  to th e  P ro g ra m  
Com m ittee from th e m em bership-at-large for one 
year. The chair may appoint com m ittee chairm en 
for specific p ro b lem s and p ro jects w hich have 
b een  approved by the m em bership.

Article VII. R epresentative to other bodies

T he E x e c u tiv e  C o m m itte e  may a p p o in t and 
charge a rep resen tativ e of th e Section to o th er 
sections or bodies, as appropriate.

Article VIII. Nominations and Elections

The Section chair shall appoint a Nominating 
C om m ittee of at least th ree m em bers and desig­
n a te  o n e  m e m b e r as c h a ir. T h e  N o m in a tin g  
C om m ittee shall choose a slate of two candidates 
for each elective office. All nom inees m ust be 
m em bers of th e Section and m ust consent to can­
didacy.

E lections shall be co n d u cted  by mail ballot. 
For each office, th e candidate receiving a plural­
ity of the votes cast shall be elected. Ties will be 
d eterm in ed  by vote of the Executive Com m ittee.

Article IX. A m endm ents

A m endm ents to these Bylaws may be proposed 
in w ritin g  to th e  E x e c u tiv e  C o m m itte e  by a 
m em ber or m em bers of the Section. To becom e 
effective a m e n d m e n ts m u st b e a p p ro v e d  by a 
vote of the m em bership.

Article X. G eneral Provisions

W herever these Bylaws make no specific provi­
sions, th e organization of and procedures in the 
Section shall correspond to those set forth in the 
ACRL C onstitution and By

j
laws.

Article XI. Tem porary Provisions

T h ese Bylaws shall take effect upon th e  a d ­
jo u r n m e n t o f th e  m e e tin g  at w h ich  th e y  are  
adopted. ■ ■

CLIP N otes # 3  Published

A new College Library Inform ation packet 
(CLIP) has been  published by ACRL. CLIP 
N otes # 3 - 8 1  was sp o n so re d  by th e  ACRL 
College Libraries Section C om m ittee on Con­
tinuing Education and is entitled Job Descrip­
tions. The packet presents general information 
on various levels of library job descriptions 
currently in use, plus a com prehensive list of 
th eo retical and m ethodological sources. The 
cost is $17.50 for ACRL m em b ers, $25 for 
non-m em bers. Prepaym ent is required. Please 
enclose a mailing label and 50¢ in postage. 
Copies may be o rd ered  from ACRL/ALA, 50 
E. H uron St., Chicago, IL  60611.

NEW UNITED METHODIST 
ARCHIVES CENTER

U n ite d  M e th o d is t le a d e rs  from  acro ss th e  
U nited States gathered on N ovem ber 21 at D rew  
University, Madison, New Jersey, to lay th e cor­
n e rs to n e  of a b u ild in g  th a t w ill se rv e  as th e  
church’s archives center. The cerem ony launched 
a national campaign to help pay for the $2.75 mil­
lio n  n a tio n a l c e n te r , now  m o re  th a n  halfw ay 
com pleted.

The holdings of th e church’s G eneral Com m is­
sion on Archives and History will be m oved to 
D re w  fro m  o v e rc ro w d e d  fa c ilitie s  in L ak e 
Junaluska, N orth Carolina, this sum m er, and the 
new archives cen ter is scheduled to open in the 
fall.

The cen ter will provide 300,000 cubic feet of 
storage in a two-story underground vault—large 
enough to accommodate church docum ents well 
into th e next cen tu ry . A first floor conference 
room in m id-eighteenth century decor will con­
tain books, statuettes, and im plem ents associated 
with the founder of M ethodism, John Wesley.

A library will occupy th e u p p e r floor, w here 
the M ethodist reference and research collections 
of the university and th e general commission will 
be shelved to g eth er for the convenience of users.

Soon to provide free access to the public, the 
cen te r is only one phase of a th re e -p a rt, $14.6 
million library complex now u n d er construction at 
Drew. The project also includes th e construction 
of a learning c e n te r and renovation of th e 43- 
year-old Rose M emorial Library. ■ ■



51

W ith help fro m  New York Bishop Roy C. Nichols (right) mason Louis Dessimone
lays the cornerstone o f the United Methodist Archives Center. Phil Degginger