ACRL News Issue (B) of College & Research Libraries December 1986 / 713 ACRL’s 1 9 8 6 /8 7 budget By JoAn S. Segal Executive Director, A C R L Last year’s performance and this year’s projection. E ach year the ACRL budget for the current fiscal year is presented to the membership in C &R L News, together with the report of financial perfor­ mance for the preceding year. For the past two years I have presented this report in terms of ACRL’s goals and objectives and their accomplish­ ment. This year, ACRL has a new set of goals and objectives, since the Strategic Planning Task Force completed its work and the ACRL Board approved the plan at the 1986 ALA Conference in New York. The “old” and “new” mission and goals are not very different: it is only at the level of objectives and strategies that there are more significant dif­ ferences. The work of the Association for the 1985/86 year was carried out in the framework of the old mission and goals. The proposed plans for 1986/87 will be based on the new ones. Therefore, as you look at the performance of the division dur­ ing 1985/86, please keep in mind this set of mission and goals: Mission: to foster the profession of academic li brarianship. Goals: • to contribute to the total professional develop- ACRL Programs (including Choice) 714 / C &RL News ment of academic and research librarians; •to improve the service capabilities of academic and research libraries; •to promote and speak for the interests of a ca­ demic and research librarianship; •to promote study and research relevant to aca­ demic librarianship. A C R L had another good year financially and programmatically. Revenues increased in m em ­ bership dues, publication sales and advertising, and national conference income. Expenses for pub­ lications and for conference were lower than antic­ ipated. Sources of revenue Membership dues increased by $ 2 3 ,6 6 2 (more than 10 %) over the previous year. C h o ic e revenues increased by more than $ 1 6 0 ,0 0 0 , and publication revenues (other than C h o ic e ) increased by almost $55,000. Much of the increase was due to another record year of both classified and product advertis­ ing sales for all our journals. T h e Baltimore Conference was extremely suc­ cessful. In 1985/86, a total of 2 5 .2 8 % of revenue came from membership dues; 3 7 .2 5 % from publi­ cations; and 3 6 .1 4 % from conferences and work­ shops, including the Baltimore Conference. Objects of expense Expenses in all areas of publication were lower than budgeted. A significant saving in expenses of the Baltimore Conference was realized by using the services of the ALA D ata Processing Department to register participants. This also represented a signif­ icant reduction of pressure on staff compared to previous conferences. In 1985/86, 2 4 .8 3 % of expenses were for m em ­ bership activities, including recruitment and re­ tention, Board and Executive C om m ittee, sec­ tions, ch ap ters, co m m ittee s, discussion group activities, advisory services, statistics, Jobline, and distribution of standards. Another 3 7 .1 6 % of ex­ penses were for publications; and 3 6 .8 9 % for con­ ferences and workshops. Plans for 1986/87 The new mission and goals are: M ission: To foster the profession of academic and research librarianship and to enhance the abil­ ity of academic and research libraries to serve ef­ fectively the needs of current and potential library users. G o a ls: •to contribute to the total professional develop­ ment of academic and research librarians; •to enhance the capability of academic and re­ search librarians to serve the needs of users; •to promote and speak for the interests of a ca­ demic and research librarianship; •to promote study, research, and publication relevant to academic and research librarianship. 1986/87 projections For the new fiscal year that began on September 1, 1986, A C R L anticipates a slower growth in membership, since we will not be holding a Na­ tional Conference. W e expect advertising revenues to level out at about the same time as last year. The work of authorship on the third edition of B o o k s f o r C o lle g e L ib r a r ie s will be completed, but no royal­ ties will be received before the end of the fiscal year. Revenue from continuing education will drop, again because there will be no National C on ­ ference; also, courses will not be offered at ALA Midwinter Meetings, but more local presentations will be given. There will be a continued increase in membership activity expenses, due to such factors as section newsletters, growth in advisory requests, a more substantial statistics effort, increased free distribution of standards, and implementation of certain activities included in the Strategic Plan. Tim e reports of staff members provided the infor­ mation for projecting the salary costs associated with program activities. Accrual accounting In preparation for the introduction of accrual accounting, A LA ’s Fiscal Services staff has indi- ACRL/Choice Fund Balance Summary 1985 1986 1987 ACRL Balance, per ALA Accounting, 8/31 $544,148.00 $683,386.00 $631,610.00 Accrual adjustments (net) $ 59,280.00 $ 99 ,734.00 $100,000.00 ACRL Balance, per Bnancial statements 8/31 $484,868.00 $583,652.00 $531,610.00 C h o i c e Balance, per ALA Accounting, 8/31 $297,508.00 $486,439.00 $541,261.00 Accrual adjustments (net) $288,010.00 $288,204.00 $340,000.00 C h o i c e Balance, per financial statements 8/31 $ 9,498.00 $198,235.00 $201,261.00 December 1986 / 715 ACRL Programs (excluding Choice) Revenue Expenses 716 / C &R L News REVENUE Budgeted Actual Budget Sources of revenue 1985/86 1985/86 1986/87 Membership dues $221,425.00 $244,151.00 $247,800.00 Publications Choice $1,220,405.00 $1,236,163.00 $1,294,495.00 C&RL $110,305.00 $111,778.00 $108,005.00 C& RL News $165,530.00 $187,209.00 $193,960.00 In-house $32,700.00 $41,667.00 $37,675.00 BCL $.00 $.00 $200.00 FJLS $3,280.00 $4,908.00 $3,300.00 RBML $11,450.00 $14,136.00 $13,262.00 Section Newsletters $.00 $51.00 $.00 Subtotal $1,543,670.00 $1,595,912.00 $1,650,897.00 Conferences & Workshops National Conference $268,731.00 $273,713.00 $.00 Preconferences $25,000.00 $27,387.00 $25,000.00 C ontinuing Education $48,740.00 $47,964.00 $33,550.00 Subtotal $342,471.00 $349,064.00 $58,550.00 O ther Jobline $1,680.00 $5,445.00 $1,335.00 O ther $1,400.00 $7,363.00 $2,600.00 Subtotal $3,080.00 $12,808.00 $3,935.00 Funded Projects NEH Project $80,248.00 $116,100.00 $35,724.00 Subtotal $80,248.00 $116,100.00 $35,724.00 Total Revenue $2,190,894.00 $2,318,035.00 $1,996,906.00 Choice Revenue $1,220,405.00 $1,236,163.00 $1,294,495.00 Total Revenue w ithout Choice $970,489.00 $1,081,872.00 $702,411.00 Adjustments (NEH) ($80,248.00) ($116,100.00) ($35,724.00) GRAND TOTAL REVENUE $890,241.00 $965,772.00 $666,687.00 cated to divisions the impact of moving to a full ac­ crual basis of accounting. The projections of fund balances in the “ A C R L /C hoice F u n d Balance Sum mary” include this impact. The Strategic Plan sets out a goal for a reserve fund for ACRL of “no less than 50 % of the average annual expenditures over the three most recently completed years.” T h at average is $747,538; therefore, 50% would be $373,769. On August 31, 1986, ACRL’s fund balance was $583,652, so we are adequately pro­ tected by this reserve. This figure does not include Choice, whose goal for a reserve has been set more modestly, at 15 % of expenses. W ith a fund balance of $198,235, Choice’s reserve exceeds that goal. Financial position summary ACRL remains in a sound financial position. Its Budget and Finance Committee has new guidance in the form of the Strategic Plan as it considers re­ quests for units for the funding of various activities. The Com m ittee is considering new policies for dealing with unbudgeted net revenues, should they occur in the future. ■ ■ Vendor audit The Western European Specialists Section (WESS) of ACRL is undertaking an evaluation of Western European vendors used by North American libraries. The questionnaire, which prim arily but not exclusively deals w ith a p ­ proval plans, is being distributed through the W ESS Newsletter. If people who are not m em ­ bers of WESS would like to participate, they should request a questionnaire from: Charles S. Finem an, Humanities Bibliographer, Collec­ tion Management Office, Northwestern Uni­ versity Library, Evanston, IL 60201; (312) 491- 5622. F o r i n f o r m a t i o n a b o u t th e su rv e y , contact: Robert G. Sewell, Coordinator of Col­ lection Management and Development, SUNY Stony Brook Library, Stony Brook, NY 11794- 3300; (516) 246-5650. December 1986 / 717 EXPENSES Budgeted Actual Budget Objects of expense 1985/86 1985/86 1986/87 Membership Activities Membership Services $18,708.00 $19,498.00 $22,210.00 Executive Comm. & Board $9,250.00 $40,645.00 $40,936.00 Budget & Finance Comm. $1,860.00 $346.00 $740.00 O ther Sections $37,139.00 $40,732.00 $54,126.00 Chapters $37,664.00 $36,636.00 $55,385.00 Committees $34,896.00 $41,460.00 $38,280.00 Discussion Groups $1,505.00 $884.00 $1,585.00 Advisory $18,260.00 $21,552.00 $16,280.00 ACRL 100 $912.00 $.00 $.00 Research $3,010.00 $.00 $.00 Statistics $2,545.00 $900.00 $7,418.00 Jobline $1,665.00 $1,091.00 $1,745.00 Standards $.00 $1,442.00 $3,545.00 O ther (incl. SPLAT) $.00 $.00 $7,780.00 Subtotal $167,414.00 $205,186.00 $250,030.00 Publications Choice $1,148,183.00 $1,050,430.00 $1,239,673.00 C&RL $96,460.00 $81,146.00 $103,977.00 C &R L News $145,473.00 $142,981.00 $157,447.00 In-House $33,515.00 $24,323.00 $39,492.00 FJLS $2,680.00 $3,046.00 $4,408.00 BCL $63,272.00 $39,292.00 $43,750.00 RBML $9,156.00 $16,301.00 $9,666.00 Subtotal $1,498,739.00 $1,357,519.00 $1,598,413.00 Conferences & Workshops National Conference $271,143.00 $224,888.00 $.00 Preconferences $24,732.00 $27,791.00 $25,000.00 Continuing Education $48,678.00 $52,114.00 $39,361.00 Subtotal $344,553.00 $304,793.00 $64,361.00 Funded Projects NEH Project $70,209.00 $116,772.00 $35,724.00 Subtotal $70,209.00 $116,772.00 $35,724.00 Unallocated Salaries, Wages, etc. $1,750.00 $.00 $.00 O perating Supplies $29,815.00 $30,210.00 $28,670.00 O ther $14,283.00 $18,314.00 $16,662.00 Subtotal $45,848.00 $48,524.00 $45,332.00 Total Expenses $2,126,763.00 $2,032,794.00 $1,993,860.00 Choice Expenses $1,148,183.00 $1,050,430.00 $1,239,673.00 Total Expenses w ithout Choice $978,580.00 $982,364.00 $754,187.00 Adjustments (NEH & BCL) $70,209.00 $156,064.00 $35,724.00 GRAND EXPENSE TOTAL $908,371.00 $826,300.00 $718,463.00 NET ($18,130.00) $139,472.00 ($51,776.00) BETTER COMMUNICATION… THE DREAM LIVES ON Since that particular day in March, 1876, when Mr. Bell used his new inven­ tion to call for his assistant, information management hasn’t been the same. 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