Indiana Law Review Survey of 1994 Developments in the Law OF Professional Responsibility Charles M. Kidd* Donna McCoy Spear** Anthony W. Overholt*** Introduction The law of professional responsibility underwent a remarkable modification during 1 994. In years past, changes or refinements in the law governing lawyers came primarily through the vehicle of opinions from disciplinary cases handed down by the Indiana Supreme Court. During 1994, however, the court spoke on a broad number of topics through the use of its rule-making power. This Survey examines important developments both in the case law and the regulatory landscape governing members of the profession. On the regulatory side, the bar paid great attention during 1994 to the promulgation process and the first year of operation of the Indiana Rules of Evidence. These rules are a synthesis of the Uniform Rules of Evidence, the Federal Rules of Evidence, case law and the thoughts of Indiana's bench and bar. For the first time, the state has a single body of rules to consult for guidance on evidentiary questions before and during litigation in all of the state's fora. January 1994 also began the first year of operation for a new chapter in the Rules of Professional Conduct. Now, questions about the use of legal assistants can be analyzed under "guidelines" promulgated by the court. These guidelines unequivocally place the burden of supervision on the lawyer who employs the legal assistant. Late in 1994, the supreme court also released a series of rule changes, with an effective date of February 1, 1995, which made significant changes in the law of professional responsibility. This Article will examine some of the rules that have a direct impact on the ethical environment in which attorneys practice. Although these latest rule changes deal with a variety ofbodies of law, this Survey will examine only those that are likely to have a pronounced impact on the bar. Important cases affecting lawyers are also covered in this Article. During this period, the court had occasion to opine on the components of a "reasonable" fee. Discussion follows about the regulatory landscape with respect to fees and the court's latest pronouncement on an unreasonable fee. Clearly, lawyers are not free to charge whatever they want and some examination will be given herein to the constraints placed on legal fees by the Rules of Professional Conduct and related law. Finally, the Indiana Supreme Court has had an unfortunate number of opportunities in the recent past to discipline attorneys under Rule 8.2 of the Rules of Professional Conduct. This rule prohibits a lawyer from attacking members of the judiciary where the lawyer knows his comments are false. In addition, Rule 8.2 allows a lawyer to be * Staff Attorney, Indiana Supreme Court Disciplinary Commission. J.D., 1987, Indiana University School ofLaw—Indianapolis. ** Staff Attorney, Indiana Supreme Court Disciplinary Commission. J.D., 1991, Valparaiso University School ofLaw. *** Deputy Attorney General. J.D., 1992, Indiana University School of Law—Indianapolis. 1014 INDIANA LAW REVIEW [Vol. 28:1013 sanctioned when he speaks with reckless disregard for the truth of his statements about judges. The use of this "reckless disregard" standard will be examined along with a review of the justifications used by many jurisdictions in upholding this formulation of the rule. This perceived limitation on a lawyer's right to free speech has been the subject of considerable analysis by several state high courts and the United States Supreme Court. These cases demand review by Indiana lawyers who practice in court or before any tribunal, even on a limited basis. I. Changes in the Regulatory Landscape A. The Indiana Rules ofEvidence The "new" Indiana Rules of Evidence (IREs) became effective on January 1, 1994.' The IREs were drafted by a committee appointed by the supreme court. They are based on a mixture of the Uniform Rules of Evidence, the Federal Rules of Evidence and existing Indiana law. The committee submitted the rules to the court with extensive commentary to explain the history of the rules and the committee's position with respect to its proposals. However, the court did not adopt these commentaries in its final version of the rules.^ As a general observation, the IREs neither create nor aggravate any particular ethical dilemma. However, they demand increased scholarship and trial preparation by counsel and continuous communication between opposing lawyers during discovery and pretrial procedure.^ The IREs do not alter the impact of the state's version of the Rules of Professional Conduct. For example, Rule 3.3(a) imposes four duties on the advocate practicing before a tribunal.'* The last of these, Rule 3.3(a)(4), prohibits the lawyer from offering false evidence and, in the event material evidence is offered that the lawyer knows to be false. 1. By order of the Supreme Court found at 615 N.E.2d 33 (Indiana Case Edition 1993). 2. Id. 3. For example, under Ind. R. Evid. 609(b), a lawyer who intends to impeach the credibility of a witness by proving the witness's prior conviction of a crime more than ten years past must advise the opposing lawyer in writing in advance of its use. The rule apparently contemplates that this notice will come well in advance of trial so that a hearing on its admissibility can be held. In addition, with respect to certain hearsay exceptions governed by Ind. R. Evid. 803, some "self- authenticating" documents must be provided to the opponent sufficiently in advance of trial to allow the opponent to form and present any objections prior to the document's introduction. See generally Ind. R. Evid. 901. 4. The ftill text of Indiana Rules of Professional Conduct Rule 3.3(a) (1987) provides: (a) A lawyer shall not knowingly: (1) make a false statement of material fact or law to a tribunal; (2) fail to disclose a material fact to a tribunal when disclosure is necessary to avoid assisting a criminal or fraudulent act against a tribunal by the client; (3) fail to disclose to the tribunal legal authority in the controlling jurisdiction known to the lawyer to be directly adverse to the position of the client and not disclosed by opposing counsel; or, (4) offer evidence that the lawyer knows to be false. If a lawyer has offered material evidence and comes to know of its falsity, the lawyer shall take reasonable remedial measures. 1995] PROFESSIONAL RESPONSIBILITY 1015 imposes a duty on the lawyer to take remedial measures. Specific examples of appropriate corrective measures for dealing with false evidence are suggested in the comment to the rule.^ The IREs, then, do not appreciably change the ethical landscape. They do, however, provide a more ordered analytical framework in which ethical questions can be evaluated. B. Use ofLegal Assistants The supreme court added a new chapter to the Rules of Professional Conduct on January 1, 1994, which speaks to the lawyer's use of legal assistants.^ Guidelines 9.1 through 9.10 outline the court's expectations on the use of non-lawyers doing legal work. One significant item in the Indiana version of these guidelines is not present in the American Bar Association's proposal. The supreme court added a preamble, which simply provides: "Subject to the provisions in Rule 5.3,^ all lawyers may use legal assistants in accordance with the following guidelines." The use of this language directly ties these guidelines to the Rules ofProfessional Conduct and, thereby, makes their terms an integral part of this body of law. 5. In addition to the rule's comment, an extensive, and illuminating, discussion of this problem can be found in 1 Geoffrey Hazard, Jr. & W. William Hodes, The Law of Lawyering §§ 3.3:201-220 (1991 Supp.). This discussion includes analysis ofthe sometimes troubling question involving the distinction between what a lawyer knows versus what the lawyer may believe about the evidence in question. The authors also examine the topic in relation to the lawyer's duty of confidentiality under Rule 1.6 of the Rules of Professional Conduct and under constitutional law. 6. The Indiana formulation of these guidelines does not define the term "legal assistant." However, the American Bar Association's Model Guidelines for the Utilization of Legal Assistant Services (1991) notes that the ABA's Board of Governors approved the following definition in 1986: A legal assistant is a person, qualified through education, training, or work experience, who is employed or retained by a lawyer, law office, governmental agency, or other entity in a capacity or function which involves the performance, under the ultimate supervision of an attorney, of specifically delegated substantive legal work, which work, for the most part, requires a sufficient knowledge of legal concepts that, absent such assistant, the attorney would perform the task. 7. Indiana Rules of Professional Conduct Rule 5.3 (1987) provides: With respect to a nonlawyer employed or retained by or associated with a lawyer: (a) A partner in a law firm shall make reasonable efforts to ensure that the firm has in effect measures giving reasonable assurance that the person's conduct is compatible with the professional obligations ofthe lawyer; (b) A lawyer having direct supervisory authority over the nonlawyer shall make reasonable efforts to ensure that the person's conduct is compatible with the professional obligations of the lawyer; and (c) A lawyer shall be responsible for conduct of such a person that would be a violation of the rules of professional conduct if engaged in by a lawyer if: (1) the lawyer orders or, with the knowledge of the specific conduct, ratifies the conduct involved; or (2) the lawyer is a partner in the law firm in which the person employed, or has direct supervisory authority over the person, and knows of the conduct at a time when its consequences can be avoided or mitigated but fails to take reasonable remedial action. 1016 INDIANA LAW REVIEW [Vol. 28:1013 In addition, the Indiana version ofGuideline 9.1 contains language intended to ensure that the legal assistant is working for a lawyer admitted to practice in Indiana.* This language also prohibits the use of"independent legal assistants" to prevent the possibility of unregulated or unqualified individuals opening their own storefront operations and providing legal services.^ Tliese concerns are not without foundation. Through the years, the supreme court has been called upon repeatedly to deal with questions surrounding the unauthorized practice of law. In Professional Adjusters, Inc. v. 7a«